Accounts Payable Specialist
Axogen
Summary
The Accounts Payable Specialist is responsible for creating Purchase Order (PO) and invoice matching process for non-inventory services and non-inventory goods using AvidXchange, ensuring that invoices and receipts are accurately matched to POs, coded correctly and approved per department workflows. This role involves high volume processing of invoices and resolving discrepancies in accordance with company policy. The ideal candidate has strong attention to detail, excellent organizational skills, and experience with automated AP systems.
Job description
Job Summary
The Accounts Payable Specialist is responsible for creating Purchase Order (PO) and invoice matching process for non-inventory services and non-inventory goods using AvidXchange, ensuring that invoices and receipts are accurately matched to POs, coded correctly and approved per department workflows. This role involves high volume processing of invoices and resolving discrepancies in accordance with company policy. The ideal candidate has strong attention to detail, excellent organizational skills, and experience with automated AP systems.
Responsibilities
- Create and issue purchase orders (POs) in AvidXchange based on approved requisitions or departments requests.
- Match invoices to purchase orders: 2-way matching: invoice and PO; 3-way matching: invoice, PO, and goods/services receipt in the system.
- Verify that PO details (line items, quantities, unit prices) align with invoice.
- Raise exceptions/discrepancies when mismatches occur.
- Coordinate with departments workflows within the company to resolve mismatches (e.g., missing receipt, wrong quantity, wrong pricing).
- Route Purchase Orders and invoices for approval based on predefined workflows; ensure appropriate electronic approvals are obtained.
- Apply correct general ledger (GL) coding: account codes, cost centers and CAR project codes.
- Maintain and update open POs to reflect changes or cancellations.
- Assist with new vendor onboarding: ensuring proper vendor setup, W-9, and payment preferences.
- Maintain communications with departments by answering questions, following up on outstanding issues (e.g., blanket POs, one time PO, partial shipments, etc.).
- Maintain an understanding of department projects specific needs to create POs accordingly and match invoices.
- Understand and manage department-specific workflows (e.g., Operations, facilities, IT, etc.) and ensure compliance within each department.
- Reconcile vendor statements and resolve outstanding balances or discrepancies.
- Escalate items to Senior AP or Manager if there is any problem or question.
- Assist in Month End and Year End closing by reconciling accounts payable records.
- Assist with annual 1099 reporting.
Requirements
- 2-4 years of experience in Accounts Payable and Invoice/Purchase Order matching process
- Understanding of accounting principles and practices as it relates to Accounts Payable
- Understanding of purchase orders, receipts/receiving processes
- Experience using AvidXchange or similar AP automation software: PO matching (2-way/3-way) and workflow routing a plus
- Strong understanding of approval workflows, departmental changes, spend approval and SOX controls relating to AP
- Strong organizational, communication, attention to detail, accuracy in data entry, with ability to spot discrepancies
- Familiarity with GL coding, cost centers, vendor terms
- Knowledge of tax compliance (e.g. 1099) and vendor management
- Good communication skills for working with internal stakeholders and external vendors
- Understanding of compliance, audit requirements for vendor payments
- Ability to prioritize and manage multiple incoming communication channels
- High School Diploma or equivalent required
- Bachelor's degree in Accounting, Finance, or a related field a plus
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Matching 401(k)
- Paid Time Off
- 9 Paid Holidays
- 3 Floating Holidays
- Dependent Care FSA
- Medical FSA
- Tuition Reimbursement
- Paid Parental Leave
- Paid Caregiver Leave
- Basic Life Insurance
- Supplemental Life Insurance
- Employee Stock Purchase Plan
- Disability Insurance
- Annual Bonus
Company overview
Axogen, Inc. (NASDAQ: AXGN) is a leading medical device company exclusively focused on the science, development, and commercialization of innovative technologies for peripheral nerve regeneration and repair. As the only company solely dedicated to peripheral nerve repair, Axogen has pioneered a comprehensive portfolio of clinically proven solutions that address various types of nerve injuries. The company's flagship product, Avance Nerve Graft, is a biologically active processed human nerve allograft designed for bridging severed peripheral nerves without requiring a second surgical site. Axogen's product line also includes the Axoguard family of products - Nerve Connector, Nerve Protector, and Nerve Cap - which utilize porcine extracellular matrix technology to protect and repair damaged nerves. With operations in the United States, Canada, Germany, the United Kingdom, Spain, South Korea, and other countries, Axogen is committed to restoring nerve function and improving quality of life for patients suffering from peripheral nerve injuries through innovative, clinically validated, and economically effective surgical solutions.