Administrative Advisor SEI Leadership Team

Key Responsibilities

• Provide comprehensive administrative support to the directorate Mission.
• Schedule, track, record, and coordinate meetings and appointments.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Manage and maintain the calendar.
• Plan and execute administrative and logistical details.
• Tours/Meetings/Visits/Classes (itinerary, badging, escorting, lunch logistics, etc.).
• Coordinate logistics for SRNL and Federal meetings.
• Organize and maintain filing systems and records, both physical and electronic; act as the Document Records Coordinator.
• Assist in the preparation of reports and presentations.
• Perform general office duties such as ordering supplies, managing office equipment, and coordinating office activities.
• Serve as the point of contact for facility operations and maintenance personnel for activities in the secure area (fire safety walkdowns, inspections, carpet repair, furniture replacement, phone issues).
• Assist with hiring processes, including scheduling interviews, organizing panels, preparing documents, and onboarding new hires.
• Manage daily office needs and oversee general administrative activities.
• Assist with the cyclical organization and updating of budget estimates.
• Handle procurement of supplies and furniture, and coordinate office moves, upgrades, and maintenance.
• Organize and schedule appointments and meetings, including conference room reservations and preparation of meeting materials.
• Maintain contact lists and manage correspondence (emails, memos, letters, forms).
• Produce and distribute reports, presentations, and documentation as needed, including classified materials.
• Handle sensitive information confidentially.
• Ensure the operation of office equipment by completing preventive maintenance, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
• Perform other related duties as assigned.

Minimum Qualifications

• BS/BA +7-9 yrs relevant experience. Equivalent education and relevant experience will be considered.
• Proven experience as an administrative assistant or in a related role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to obtain and maintain appropriate government security clearance.