Administrative Assistant (Cleveland, OH - Orange Village)
Philips
Summary
As the Administrative Assistant, you are responsible for supporting one or more Marketing Executives by managing moderately complex administrative, organizational, and operational tasks, while exercising autonomy within established procedures. You will be responsible for ensuring seamless communication, handling sensitive information with discretion, assists in preparing complex documents and presentations and in coordinating executive calendars, travel arrangements, and high-priority meetings, while also organizing high profile events. As expected, you will process expense reports, provide budget management assistance along with financial insights, communicates important updates to and from the Executive(s) within and outside the department and organization as needed.
Job description
Your role:
- Provide administrative and operational support to one or more executives while following corporate policies. Manage correspondence, confidential information, records, calendars, complex scheduling, high-priority meetings, and key deadlines.
- Prepare executive communications, agendas, minutes, action items, documents, and high-impact presentations aligned with strategic priorities. Communicate important updates through appropriate channels and support crisis communications to keep stakeholders informed.
- Coordinate executive travel, itineraries, events, workshops, and conferences, including materials, technical setup, logistics, and senior stakeholder coordination. Process expenses, support budget oversight, and provide spending insights; where applicable, support the Works Council in line with relevant laws and company policies.
You're the right fit if:
- You've acquired 2+ years of experience in Administrative Support, Clerical Support or equivalent.
- Your skills include providing strong administrative support, managing stakeholder relationships, and creating clear, effective documents and presentations using Microsoft Office. You're experienced in planning events, coordinating logistics, and handling budgets and reservations with attention to detail. You also bring strengths in reporting, communication, process improvement, and document auditing to support efficient executive operations.
- You have a High School Diploma, Vocational Education or Bachelor's Degree
- You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
- You have the ability to prioritize multiple projects and job responsibilities with competing deadlines (organizational/time management skills). Excellent computer-related skills (Microsoft Office, etc…) with willingness to learn new tools.
Requirements
- 2+ years of experience in Administrative Support, Clerical Support or equivalent
- Strong administrative support skills
- Stakeholder relationship management
- Creating clear, effective documents and presentations using Microsoft Office
- Experience planning events, coordinating logistics, and handling budgets and reservations
- Reporting, communication, process improvement, and document auditing skills
- High School Diploma, Vocational Education or Bachelor's Degree
- Ability to prioritize multiple projects with competing deadlines
- Excellent computer-related skills (Microsoft Office, etc.) with willingness to learn new tools
- Ability to work in-person at the Cleveland office
Benefits
- Generous PTO
- 401(k) up to 7% match
- HSA with company contribution
- Stock purchase plan
- Education reimbursement
Company overview
Koninklijke Philips N.V., commonly known as Philips, is a Dutch multinational health technology company that has evolved from its origins as a consumer electronics conglomerate into a leading global healthcare solutions provider. Founded in 1891 in Eindhoven, Netherlands, Philips has transformed its business focus since the 2010s to concentrate exclusively on health technology. The company operates through three main divisions: Diagnosis and Treatment, which manufactures advanced medical imaging equipment including MRI, CT, and ultrasound scanners; Connected Care, specializing in patient monitoring systems and respiratory care products under the Respironics brand; and Personal Health, producing consumer healthcare products like electric shavers, Sonicare toothbrushes, and Avent childcare items. With 68,419 employees worldwide and annual revenues of €18.02 billion (2024), Philips maintains its global headquarters in Amsterdam while operating manufacturing, R&D, and sales facilities across 26 countries. The company has strategically divested its consumer electronics, lighting, and home appliance businesses to become a pure-play health technology organization, positioning itself at the forefront of medical innovation and digital healthcare solutions.