Administrative Assistant - Clinic

Purpose and Scope

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Principal Duties and Responsibilities

• Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties
• Preparing and typing routine correspondence, form letters and reports
• Answering telephone and routing calls to the appropriate person
• Greeting visitors and patients and conducting them to the appropriate location or person
• Setting up and maintaining filing systems and basic databases
• Completing forms and reports as required by company offices and outside vendors and agencies
• Recording the minutes of meetings and providing resulting documents
• Making copies of correspondence and other printed matter
• Preparing purchase orders using the appropriate software application
• Assisting with department/facility accounts receivable and accounts payable functions
• Distributing incoming mail
• Maintaining calendar and daily schedules
• Scheduling appointments and arranging meetings
• Maintaining inventory of necessary office forms and supplies
• Assisting with various basic personnel administrative functions
• Acting as backup to other clerical personnel
• Assisting in the collection of Patient Statistical Profile and Continuous Quality Improvement Data
• Assisting with month-end reporting requirements
• Assisting in auditing records for ongoing compliance with medical records standards
• Maintaining accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling and ancillary testing
• Preparing medical records for facsimile or mail related to travel, transplant, disability and others
• Organizing travel for patients by contacting and providing requested medical records
• Coordinating with transient patient paperwork
• Coordinating transfer placements and confirmations along with Clinical Manager
• Confirming admissions paperwork is completed and sent to designated departments
• Assisting with medical appointment referrals and scheduling
• Assisting with transportation coordination and referrals
• Ensuring data entry has been completed for Crown Web related to ESRD 2728, ESRD 2746 and PART
• Other duties as assigned

Physical Demands and Working Conditions

Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials.