Administrative Assistant
Diasorin
Summary
To support day-to-day office functions and contribute to a well-coordinated workplace. In addition to general administrative tasks and event coordination, this role provides administrative and operational support across Legal, Finance, and other business functions, as needed, based on organizational priorities. The role requires excellent planning, communication, organization, and multitasking skills.
Job description
Job Scope
To support day-to-day office functions and contribute to a well-coordinated workplace. In addition to general administrative tasks and event coordination, this role provides administrative and operational support across Legal, Finance, and other business functions, as needed, based on organizational priorities. The role requires excellent planning, communication, organization, and multitasking skills.
Key Duties and Responsibilities
- Handle incoming calls, emails, mail, and other correspondence.
- Maintain organized filing systems (digital and physical).
- Order office supplies and monitor inventory levels.
- Support finance functions such as processing invoices and tracking expenses.
- Provide administrative and operational support across Legal, Finance, and other business functions, as needed, based on organizational priorities.
- Greet and assist visitors professionally and courteously.
- Assist with onboarding of new staff and internal communications.
- Plan, coordinate, and execute internal and external events (e.g., meetings, workshops, staff celebrations, training sessions, off-site retreats).
- Book venues, manage catering, organize logistics, and ensure all event needs are met.
- Create and distribute event materials such as invitations, agendas, and follow-up notes.
- Collaborate with vendors and service providers.
- Track event budgets and provide post-event reports or feedback summaries.
Education, Experience, and Qualifications
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- 1+ years proven experience in administrative support, with some experience in event coordination a plus preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with scheduling and project management tools.
- Strong organizational and time management skills.
- Excellent written and verbal communication.
- Ability to manage multiple priorities with a high level of attention to detail.
- Professional demeanor and a proactive, team-oriented approach.
Requirements
- High school diploma or equivalent required
- Associate’s or bachelor’s degree preferred
- 1+ years proven experience in administrative support
- Experience in event coordination a plus preferred
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with scheduling and project management tools
- Strong organizational and time management skills
- Excellent written and verbal communication
- Ability to manage multiple priorities with high attention to detail
- Professional demeanor and proactive, team-oriented approach
Benefits
- Health benefits
- Retirement plan
- Financial wellbeing programs
- Time off programs
- Wellbeing support
- Annual incentive program
Company overview
Diasorin is a global leader in the in vitro diagnostics (IVD) industry, specializing in immunodiagnostics and molecular diagnostics solutions. Headquartered in Saluggia, Italy, the company has established itself as a prominent player in the diagnostics market with a focus on infectious diseases, autoimmune disorders, and endocrinology testing. Diasorin's product portfolio includes automated immunoassay systems, ELISA kits, and molecular diagnostic platforms that serve clinical laboratories, hospitals, and research institutions worldwide. The company is particularly renowned for its expertise in vitamin D testing, where it holds a significant market share. With a strong international presence through subsidiaries and distributors across more than 40 countries, Diasorin combines innovative technology with reliable diagnostic solutions to support healthcare professionals in making accurate clinical decisions. The company's commitment to research and development has enabled it to maintain a competitive edge in the rapidly evolving diagnostics landscape.