Administrative Assistant
Elanco
Summary
As an Administrative Assistant, you will provide proactive, high-quality, and confidential administrative and operational support to designated Directors, Executive Directors, and their broader functional teams. In this role, you will serve as a central communication liaison and coordination anchor, managing complex calendars, travel logistics, and departmental workflows to drive operational efficiency.
Job description
Your Responsibilities:
- Manage and optimize complex, fast-changing executive calendars in Microsoft Outlook, proactively resolving conflicts and prioritizing urgent inquiries.
- Plan and coordinate domestic and international travel itineraries, accommodations, and visa requirements while reconciling expenses in compliance with Elanco policies.
- Coordinate end-to-end meeting and event logistics for on-site, virtual, and hybrid environments, including room security, AV configuration, and catering.
- Execute departmental financial and operational support, including purchase requisitions via SAP, facility work orders via ServiceNow, and SharePoint repository maintenance.
- Facilitate team coordination and onboarding logistics for new hires, including IT hardware requests and workstation setup.
What You Need to Succeed (minimum qualifications):
- Education: High School Diploma or equivalent; Associate’s degree or relevant business certification preferred.
- Experience: A minimum of 3 years of professional administrative support experience in a fast-paced corporate or matrixed environment.
- Demonstrated proficiency with the Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and experience with travel/expense platforms like Concur.
What will give you a competitive edge (preferred qualifications):
- Proven track record of handling sensitive company information with the utmost discretion and integrity.
- Strong ability to anticipate leaders' needs and exercise sound judgment in ambiguous situations.
- Prior experience navigating enterprise systems such as Workday, SAP, or ServiceNow.
- Exceptional interpersonal, written, and verbal communication skills across all organizational levels.
- High degree of flexibility and attention to detail with the ability to manage multiple competing priorities.
Requirements
- High School Diploma or equivalent
- Minimum of 3 years of professional administrative support experience in a fast-paced corporate or matrixed environment
- Proficiency with Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
- Experience with travel/expense platforms like Concur
Benefits
- Relocation packages
- Two weeklong shutdowns
- Parental leave
- Employee resource groups
- Annual bonus
- Flexible work arrangements
- 401(k) matching
Company overview
Elanco Animal Health Incorporated is a global leader in the animal health pharmaceutical industry, dedicated to improving the health and well-being of both pets and farm animals worldwide. Founded in 1954 as a division of Eli Lilly and Company, Elanco became an independent public company in 2018 and has since grown to become the world's second-largest independent animal health company. With approximately 9,000 employees globally, the company operates with a clear purpose: 'making life better for animals, makes life better.' Elanco develops innovative medicines, vaccines, and health solutions that empower veterinarians, farmers, and pet owners to advance animal care. The company maintains a balanced portfolio between pet health and farm animal products, offering over 200 brands that address critical health challenges ranging from companion animal diseases to livestock productivity. Headquartered in Indianapolis, Indiana, Elanco is publicly traded on the New York Stock Exchange (NYSE: ELAN) and continues to drive innovation in animal health through strategic acquisitions and dedicated research and development efforts.