Administrative Assistant / Filer

Summary of Responsibilities

• Answering phones
• Calling employees to sign up for trainings held at the office
• Calling references on potential new employees
• Filing
• Sending out monthly MPRs and financial statements to Support Coordinators
• Maintaining confidentiality with paperwork handled
• Other duties as assigned by Human Resources and the Area Director

Minimum Qualifications

18 years of age or older with a high school diploma or GED. Must be capable of communicating well in both verbal and written form. Demonstrate the ability to prioritize work and complete all assignments within allotted time frames. Great public relations skills in working with a variety of outside professional and state employees. Expected to work part-time office hours Monday-Friday. Strongly preferred to qualify as a company driver but not required.

Desired Requirements

• Have good judgment
• Have good general writing skills and can articulate oneself on a variety of issues
• Proficient in the use of email, Word, Excel and comfortable using a copy and fax machine
• Excellent interpersonal and communication skills to deal effectively with employees and clients
• Demonstrate professional phone etiquette working with employees, outside professionals, and state employees
• Ability to create simple documents and formal letters
• Ability to prioritize multiple projects and demonstrate time management skills
• Ability to work effectively in a team to delegate projects