Administrative Assistant II
Abbott
Summary
This position can be based in Plano, TX or Austin, TX within our Neuromodulation division. Our Neuromodulation business includes implantable devices compatible with mobile technology to help people who suffer from chronic pain and movement disorders. These non-opioid therapies allow us to provide interventional pain therapy to patients throughout the pain continuum.
Job description
What You'll Work On
- Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Orders business cards and stationery.
- Uses intermediate to advanced software skills to perform work assigned.
- Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
- Consistently interacts with high-level executives.
- Intermediate to advanced knowledge and understanding of business processes and requirements.
- Frequently handles confidential or business-sensitive information.
- Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
- Proactively identifies and resolves scheduling conflicts.
- Primary point of contact for manager’s schedule.
Required Qualifications
- High School Diploma or GED, or an equivalent combination of education and work experience.
- Minimum of 3 years of administrative experience or equivalent experience.
- Ability to operate with general instruction and some supervision.
- Intermediate to advanced proficiency in Microsoft Office Suite.
- Working knowledge of Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
Preferred Qualifications
Some college coursework or post-secondary education preferred.
Requirements
- High School Diploma or GED, or an equivalent combination of education and work experience.
- Minimum of 3 years of administrative experience or equivalent experience.
- Ability to operate with general instruction and some supervision.
- Intermediate to advanced proficiency in Microsoft Office Suite.
- Working knowledge of Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
Benefits
- Medical coverage
- Retirement savings plan
- Tuition reimbursement
- Student debt program
- Education benefit
Company overview
Abbott Laboratories is a global healthcare leader with a 135-year legacy of innovation, dedicated to helping people live healthier, fuller lives through life-changing technologies and products. Headquartered in Abbott Park, Illinois, the company operates in more than 160 countries with a workforce of approximately 114,000 professionals. Abbott's diversified portfolio spans four core business segments: medical devices, diagnostics, nutrition products, and branded generic pharmaceuticals. The company is particularly renowned for its groundbreaking medical devices including cardiovascular technologies, diabetes management systems like the FreeStyle Libre continuous glucose monitor, neuromodulation devices for chronic pain, and the AVEIR DR dual chamber leadless pacemaker system. In diagnostics, Abbott has been instrumental in developing critical tests, including the first licensed HIV test in 1985 that helped secure blood supply safety. The company's nutrition division produces leading infant formulas like Similac, while its pharmaceutical business provides quality branded generic medicines. Abbott consistently ranks among Fortune's Most Admired Companies and maintains a strong commitment to sustainability and corporate responsibility, making it a trusted partner in advancing global healthcare.