Administrative Assistant II
Merck
Summary
The Associate II is accountable for providing comprehensive administrative support and office management for Directors on the Strategy Transformation & Change (ST&C) team within CEI. They exercise professional judgment with strong awareness of the confidential nature of information, manage calendars and meeting logistics including domestic and international travel support, manage expenses in a timely manner, and generate correspondence. Being a self-starter who can proactively manage priorities and independently resolve scheduling conflicts is a key dimension of the position.
Job description
Primary Responsibilities
- Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills
- Review priorities with management as necessary
- Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements
- Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as specialized terminology commensurate with the position
- Interact with internal and external clients
- Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets
- Coordinate regular travel arrangements, basic domestic and international
- Write or answer routine correspondence as directed; i.e., form letters with mail merge
- Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management
- Ensure accuracy (i.e., proofreading, grammar)
- Maintain databases, general and department or Division specific applications
- Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports
- Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices
- Occasionally travel in the position
- Multitask daily
- Support the HR hiring process in filling open positions on the team
- Assist with special projects and other duties as assigned by the department as needed
- Assist in HtR and Workday tasks as needed
Education Minimum Requirement
High School Diploma or equivalent.
Required Experience and Skills
- Minimum of (3) years Administrative Assistant Experience
- Advance computer skills using MS Outlook, MS Teams, WORD, EXCEL, Power Point, and operations of other company internal systems
- Demonstrated experience scheduling coordinating complex, multi-leg domestic and international travel
- SAP-CONCUR-ARIBA experience processing Expense Reports, Purchase Orders, Payment Request, Vendor Add Forms, as well as report within these systems
- Ability to handle and prioritize many simultaneous assignments
- Event Planning/Coordination Experience
- Extraordinary attention to detail
- Outstanding communication, collaboration and people skills
- Budget/Finance Management experience
- Project management experience preferred
Requirements
- Minimum of (3) years Administrative Assistant Experience
- High School Diploma or equivalent
- Advance computer skills using MS Outlook, MS Teams, WORD, EXCEL, Power Point, and operations of other company internal systems
- Demonstrated experience scheduling coordinating complex, multi-leg domestic and international travel
- SAP-CONCUR-ARIBA experience processing Expense Reports, Purchase Orders, Payment Request, Vendor Add Forms, as well as report within these systems
- Ability to handle and prioritize many simultaneous assignments
- Event Planning/Coordination Experience
- Extraordinary attention to detail
- Outstanding communication, collaboration and people skills
- Budget/Finance Management experience
- Project management experience preferred
Benefits
- Medical, Dental & Vision
- Retirement Benefits
- 401(k)
- Paid Holidays
- Vacation
- Compassionate Leave
- Sick Days
- Annual Bonus
- Long-Term Incentive
Company overview
Merck & Co., Inc., known as Merck in the United States and Canada and MSD (Merck Sharp & Dohme) internationally, is a premier American multinational pharmaceutical company headquartered in Rahway, New Jersey. Founded in 1891 as the U.S. subsidiary of the German Merck Group, the company became independent following World War I and has since grown into one of the world's largest biomedical companies, ranking fourth globally by revenue. Merck operates across three core business segments: pharmaceuticals, vaccines, and animal health products. The company is renowned for its groundbreaking research and development, having brought numerous life-saving medicines to market including Keytruda (pembrolizumab), a leading immunotherapy for cancer treatment that generated $29.5 billion in 2024 revenue, and Gardasil, a revolutionary HPV vaccine. With approximately 75,000 employees worldwide, Merck maintains a robust pipeline of innovative therapies focused on oncology, vaccines, hospital acute care, cardiology, neuroscience, virology, immunology, and diabetes. The company invests heavily in R&D, spending $17.9 billion in 2024 alone, demonstrating its commitment to advancing scientific discovery. Merck's legacy spans over 130 years of bringing hope to humanity through important medicines and vaccines, operating with a purpose to use leading-edge science to save and improve lives globally while fostering an inclusive workforce and responsible business practices.