Administrative Assistant

Primary Purpose

Provide secretarial support and administrative services to senior leadership including but not limited to Human Resources, Operations, Engineering, Finance, and Shared Services. Performs a full range of clerical, administrative and general office duties in a responsible and confidential nature.

Responsibilities

• Serves as the primary administrative support to a department.
• Composes, prepares, proofreads and edits organizational documents as necessary using Microsoft Office software or internal systems.
• Organizes, maintains, and retrieves files, records, and systems, following up on pending matters.
• May maintain calendar to ensure internal and external customers meet schedules.
• Prepares regular and special reports, coordinating information and summarizing data.
• Screens telephone calls, letters, and/or visitors using discretion and judgment in dealing with internal and external customers.
• May perform confidential administrative functions including developing and/or typing correspondences.
• Tracks and expedites projects and deadlines to ensure timely completion.
• May coordinate travel schedules and reservations ensuring the most cost-effective arrangements for meetings.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
• Collects, maintains, and requisitions inventory of office equipment and supplies.
• May provide back up receptionist coverage.
• Assists with P-Card reconciliation.
• May assist with coordinating the communication and administration of internal raffles, event tickets, sign-ups, etc.
• Performs other duties as required.

Minimum Education

High school diploma. Associate's degree in secretarial science or business strongly preferred.

Minimum Experience

8+ years' experience with high school diploma. 3-5 years' experience with Associate's degree.

Specialized Knowledge and Skills

• Advanced proficiency in Microsoft Office Skills Products.
• Strong computer skills.
• Strong and effective verbal and written communication skills.
• Strong organization skills.
• Ability to follow written and verbal direction.
• Ability to operate standard office equipment and knowledge of basic office management procedures.