Administrative Assistant
OKLAHOMA MENTAL HEALTH COUNCIL
Summary
Performs administrative duties and advanced level receptionist duties within the agency. Assists with electronic health record entry and wellness & community connections. Answers phones, greets visitors/staff coming to area, supports core team, and performs general office duties related to the program. Completes routine assignments and/or special assignments on a daily basis.
Job description
Summary
Performs administrative duties and advanced level receptionist duties within the agency. Assists with electronic health record entry and wellness & community connections. Answers phones, greets visitors/staff coming to area, supports core team, and performs general office duties related to the program. Completes routine assignments and/or special assignments on a daily basis.
Essential Functions and Responsibilities
- Performs program opening/closing responsibilities as pertains to assigned area, including securing confidential items
- Types correspondence, memoranda, reports, copies and distributes information as directed
- Performs duties as required to understand and maintain the electronic health record system
- Ensures adherence to documentation process for prescribed word processing procedures
- Coordinates and manages agency forms, materials, and printing requests; receives bids for printing jobs or special projects, and checks for quality, quantity, cost accuracy and efficiency; and maintains agency reference manual forms
- Answers, screens, and routes telephone calls and visitors
- Directs clients, visitors and staff to program area and assists them with their particular needs
- Coordinates meetings, schedules, and appointments (clients staff and/or community
- Assists with the facilitation of Care Plans for consumers within the Red Rock Health Team
- Performs other duties as required
Qualifications
- High School Diploma or equivalent with specialized vocational-technical or business training
- Relevant Associate's Degree preferred
- Excellent interpersonal and communication skills
- Ability to prioritize work and perform under pressure, and think quickly in unusual/stressful situations
- Experience working with community services
- Detail oriented, with excellent organizational skills
- Intermediate computer skills
Physical Requirements
- Must have the ability to stand or sit for long periods of time
- Must have the ability to lift, push, or pull a minimum of 25 pounds
- Ability to travel approximately 10% of the time
- Ability to use telephone, PC, fax machine, copy machine, and printer
Requirements
- High School Diploma or equivalent with specialized vocational-technical or business training
- Relevant Associate's Degree preferred
- Excellent interpersonal and communication skills
- Ability to prioritize work and perform under pressure, and think quickly in unusual/stressful situations
- Experience working with community services
- Detail oriented, with excellent organizational skills
- Intermediate computer skills
- Must have the ability to stand or sit for long periods of time
- Must have the ability to lift, push, or pull a minimum of 25 pounds
- Ability to travel approximately 10% of the time
- Ability to use telephone, PC, fax machine, copy machine, and printer
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Retirement Plan
- Student Loan Repayment
- Employee Assistance Plan
- Paid Time-Off
- Paid Holidays
- Floating Holiday
- Rest and Relaxation Days
- Education Leave
- Volunteer Leave
- Long-Term Disability Insurance
- Life Insurance
Company overview
The Oklahoma Mental Health Council is a prominent healthcare organization dedicated to providing comprehensive mental health services throughout the state of Oklahoma. As a leading mental health provider, the council focuses on delivering accessible, high-quality behavioral health care to individuals and communities across the region. The organization operates multiple service centers and programs designed to address various mental health needs, including counseling, crisis intervention, substance abuse treatment, and community outreach initiatives. With a mission to promote mental wellness and reduce stigma, the council collaborates with local communities, healthcare providers, and government agencies to develop integrated care models. Their services typically encompass outpatient therapy, psychiatric care, case management, and prevention programs tailored to diverse populations. The Oklahoma Mental Health Council plays a crucial role in the state's healthcare infrastructure by ensuring that mental health services are available to residents regardless of their socioeconomic status or geographic location.