Administrative Assistant/Receptionist

Summary

Responsible for providing administrative and project support as well as meeting organization and management for the senior leadership team.

Duties and Responsibilities

• Provides administrative support to the senior leadership team.
• Updates and maintains various forms, manuals, handouts, presentations, and other miscellaneous documentation to support business needs.
• Assists with the coordination of employee engagement programs such as quarterly ER3 recognition events at campus locations, Service Awards, Birthday/Holiday cards, administration of STARS recognition program and approves electronic nominations.
• Reviews, distributes and monitors the campus start-up form and closure process.
• Arranges meetings, location, rooms, meals and the preparation of printed materials for assigned company functions (e.g., employee appreciation, Home Office ER3 meetings, holiday parties, PD meetings, etc.).
• Assists with travel arrangements as needed.
• Plans and assists with customer appreciation gifts and cards for holiday and other events as directed by senior Leadership.
• Prepares and ships various related promotional materials to facilities upon request.
• Assists the Synchrony Health Services team with printed materials and handouts for trade shows, Internet research, sales target and facility information.
• Compiles and distributes data and reports for the leadership team to include GPTW and LSS results, pillar and quarterly goals.
• Updates and maintains various business resources to include the P:drive, directories, organization charts, and Zoom and Attendify accounts.
• Coordinates the distribution of recruitment mailers and various recruiting materials.
• Creates and updates spreadsheets and company/employee directories as necessary or upon request of Senior Leadership (e.g., Program Director's Quarter Goals, Therapy Scores, etc.).
• Updates, prints, and distributes marketing materials such as facility specific brochures and flyers.
• Orders uniforms, supplies and business cards and creates name tags as needed.
• Prepares, organizes, and sets up market analysis materials through web research and other data sources.
• Conserves resources by adhering to financial stewardship using prudent judgment related to expense(s) incurred by the Company.
• Annual Meeting will require travel and overnight stay for at least three nights, other job-related travel is minimal with overnight stay as necessary.
• Supports facilities, departmental goals, and the overall objectives of the Company.
• Complies with all laws, regulations and standards of ethical conduct.
• Responsible for uncompromising levels of cleanliness and safety.
• Leads by Example (LBE), upholds and promotes the culture, vision, mission, and values of the Company.

Qualifications

• High School diploma or equivalent required. College graduate or some college classes preferred.
• Two (2) or more years administrative or communications experience required. Healthcare, senior living industry, pharmacy, therapy or long-term care environment preferred.
• Exemplary computer skills that include knowledge of the Microsoft Office Suite of products.