Administrative Assistant Senior - AHS Med Admin, Service Line
Tampa General Hospital
Summary
Responsible for providing advanced administrative support to ensure the department flow and logistics. May handle sensitive information and is expected to maintain confidentiality at all times. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital.
Job description
Essential Functions
- Demonstrates current knowledge and level of expertise required for effective executive level assistance and project management.
- Manages supervisor's calendar; arranges travel, lodging, and registration for conference attendee(s). Screens and answers most telephone/visitor inquiries.
- Responds to mail and reports, referring when necessary.
- Establishes, maintains, secures and revises record keeping and filing systems.
- Researches, compiles, consolidates and completes reports and documentation as required.
- Drafts, types, and finalizes correspondence, memos, reports, minutes or other documents.
- Anticipates and solves problems.
- Recognizes and acts on opportunities that will facilitate achieving the department's goals.
- Monitors office/supply or other designated expenses as evidenced by monthly budget variance report and provides annual recommendations for these or other department related expenditures to supervisor.
- Participates in educational programs to enhance growth.
- Reviews appointments with supervisor to check for duplication and his/her knowledge of daily events.
- Exhibits promptness in receiving and screening visitors, fielding telephone calls and answering inquiries.
This role will support our AHS Med-Admin Service Line, directly providing support and reporting to the Senior Administrator.
Education Qualifications
- High School Diploma or GED
Experience Qualifications
- High School Diploma/GED with four years of experience plus one relevant certification or Associates of Arts/Science degree in Business Management/Administration, Marketing, or Communication.
Skills and Abilities
- Proficiency/familiarity in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong Verbal and written communication skills to interact effectively with executives, colleagues and external parties
- Ability to efficiently prioritize tasks and manage time to meet deadlines
- Ability to manage multiple tasks and maintain records
- Basic troubleshooting skills for office equipment and software issues
- Ability to conduct payroll for designated area(s)
- Ability to track budgets and perform financial reconciliations
- Ability to manage calendars and schedule meetings
- Ability to participate in special projects as assigned
- Ability to maintain discretion and confidentiality with sensitive information
Requirements
- High School Diploma or GED
- Four years of experience plus one relevant certification or Associates of Arts/Science degree in Business Management/Administration, Marketing, or Communication
- Proficiency/familiarity in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong verbal and written communication skills
- Ability to efficiently prioritize tasks and manage time to meet deadlines
- Ability to manage multiple tasks and maintain records
- Basic troubleshooting skills for office equipment and software issues
- Ability to conduct payroll for designated area(s)
- Ability to track budgets and perform financial reconciliations
- Ability to manage calendars and schedule meetings
- Ability to participate in special projects as assigned
- Ability to maintain discretion and confidentiality with sensitive information
Company overview
Tampa General Hospital is a leading academic medical center and regional healthcare system located in Tampa, Florida. As one of the largest hospitals in Florida, it serves as the primary teaching hospital for the University of South Florida Morsani College of Medicine. The hospital operates a comprehensive Level I trauma center, providing the highest level of trauma care available. Tampa General Hospital is nationally recognized for its expertise in organ transplantation, with one of the busiest transplant programs in the United States. The institution offers a wide range of specialized services including cancer care, cardiovascular medicine, neurosciences, women's health, and pediatric services. With its commitment to medical education and research, Tampa General Hospital plays a crucial role in advancing healthcare through clinical trials and innovative treatments. The hospital system includes multiple specialty centers and outpatient facilities throughout the Tampa Bay region, serving as a vital healthcare resource for millions of residents in West Central Florida.