Administrative Assistant
Walgreens
Summary
Under general supervision, performs a variety of administrative duties and staff support services for the head (typically a Director/Manager) of a single organizational unit or a group of related programs. May assist in the development and maintenance of records, statistics, and reports and researching, coordination and distributing information and materials to the staff. Organizes duties of the Department head to facilitate the efficient operation of the department. Maintains excellent relationships with others.
Job description
Job Summary
Under general supervision, performs a variety of administrative duties and staff support services for the head (typically a Director/Manager) of a single organizational unit or a group of related programs. May assist in the development and maintenance of records, statistics, and reports and researching, coordination and distributing information and materials to the staff. Organizes duties of the Department head to facilitate the efficient operation of the department. Maintains excellent relationships with others.
Job Responsibilities
- Schedules, prioritizes and follows up on meetings and appointments. Maintains calendar and issues reminders and monitors appointments to assure the office operates efficiently.
- Screens correspondence. Prioritizes the mail and responds to correspondence as instructed. Refers more complex and/or urgent correspondence to the Department head, gathers any additional information needed to respond.
- Screens telephone calls and redirects to individuals who can quickly and efficiently respond.
- Prepares reports, presentations, documents, etc. based on specific instructions. Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required.
- Processes expense reports and monitors incoming invoices. Prepares forms to process and pay invoices. May assist in the department's budget process.
- Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports.
- Handles confidential and/or sensitive department information with discretion.
- Oversees office environment by preparing and submitting requests for new equipment, office furniture and/or equipment maintenance and repair. Ensures that office supplies are replenished when needed.
External Basic Qualifications
- Basic level skill in Microsoft Excel
- Basic skill level in Microsoft PowerPoint
- Basic level skill in Microsoft Word
Preferred Qualifications
- 2 years of general administrative experience (ex. Answering phones, making travel arrangement, distributing correspondence)
- Associate's or Bachelor's Degree
- Experience using Microsoft Outlook for email and calendar management
Requirements
- Basic level skill in Microsoft Excel
- Basic skill level in Microsoft PowerPoint
- Basic level skill in Microsoft Word
- 2 years of general administrative experience (preferred)
- Associate's or Bachelor's Degree (preferred)
- Experience using Microsoft Outlook for email and calendar management (preferred)
Company overview
Walgreens is one of the largest retail pharmacy chains in the United States and a key component of Walgreens Boots Alliance, Inc., a global leader in retail pharmacy, wholesale, and healthcare. Founded in 1901, Walgreens operates approximately 9,000 retail locations across all 50 states, the District of Columbia, Puerto Rico, and the U.S. Virgin Islands. The company provides comprehensive pharmacy services, prescription fulfillment, over-the-counter medications, health and wellness products, and personal care items. Beyond traditional retail pharmacy, Walgreens has expanded into healthcare services through its Healthcare Clinics, offering basic medical services, vaccinations, and health testing. The company plays a critical role in the U.S. healthcare system by providing accessible medication management, immunization services, and health consultations to millions of customers daily. Walgreens also operates specialty pharmacy services and has developed digital health platforms to enhance patient engagement and medication adherence.