Summary

The Administrative Coordinator supports faculty, providers, and service line leadership with the day-to-day work needed to keep the integrated Medicine Service Line (IMSL) department organized. The position manages calendars and meetings, coordinates travel and purchasing, maintains inventory and distribution lists, prepares reports and documents, and helps track projects and annual requirements. This role works with several departments and must be able to manage multiple requests, follow through on details, and communicate clearly with faculty, staff, and leadership.

Job description

Summary of Job Duties

The Administrative Coordinator supports faculty, providers, and service line leadership with the day-to-day work needed to keep the integrated Medicine Service Line (IMSL) department organized. The position manages calendars and meetings, coordinates travel and purchasing, maintains inventory and distribution lists, prepares reports and documents, and helps track projects and annual requirements. This role works with several departments and must be able to manage multiple requests, follow through on details, and communicate clearly with faculty, staff, and leadership.

Responsibilities

Provide daily administrative support to faculty, providers, staff, and service line leadership.
Manage calendars, correspondence, files, documents, and provider email distribution lists.
Schedule service line and departmental meetings, prepare agendas and materials, arrange meeting logistics, and track follow-up items.
Coordinate employee and faculty travel.
Process purchase requisitions, obtain quotes, place and track orders, follow up on back orders, and maintain office and program inventory.
Coordinate department projects and annual requirements.
Prepare CMS submissions, ad hoc reports, OPPE documentation, and information requested by leadership.
Keep written procedures current.
Work with Human Resources on job postings, employee evaluation paperwork, staffing schedules, employee records, and payroll timekeeping while protecting confidential information.
Perform other duties and provide administrative coverage as assigned.

Requirements

Bachelor's Degree plus minimum 2 years general administrative office support experience, or Associate Degree plus four (4) years general administrative office support experience, or High School Diploma/GED plus six (6) years general administrative office support experience
Strong organizational skills
Ability to manage multiple administrative tasks effectively
Clear communication with faculty, staff, and leadership

Benefits

Medical, Dental & Vision
Holiday, Vacation & Sick Leave
Education discount
Retirement up to 10% match
Basic Life Insurance
Career Training
Merchant Discounts
Prescription delivery

Company overview

The University of Arkansas for Medical Sciences (UAMS) is Arkansas' only comprehensive academic health sciences university and the state's largest public employer. Founded in 1879 by eight physicians, UAMS has evolved into a statewide health system encompassing six colleges: Medicine, Pharmacy, Nursing, Health Professions, Public Health, and Graduate School. As a premier academic medical center, UAMS combines education, research, and clinical care through its UAMS Medical Center, which serves as Arkansas' only adult Level 1 trauma center and the state's sole provider of adult kidney, liver, and pancreas transplants. The institution operates with a $1.3 billion budget and generates over $100 million in annual research funding, maintaining internationally recognized programs in multiple myeloma, aging, and other specialized areas. UAMS supports over 3,000 students, 900 medical residents and fellows, and maintains affiliations with Arkansas Children's Hospital and the Central Arkansas Veterans Healthcare System. With eight regional campuses across Arkansas, UAMS provides extensive community outreach and telehealth services, ensuring healthcare access throughout the state while contributing approximately $3.92 billion annually to Arkansas' economy.