Administrative Coordinator (UAMS Health Benton/Bryant)

HR Functions

• Collaborates with Director of Operations to identify positions to post.
• Collaborates with HR to post positions.
• Reviews postings to identify potential applicants, routes applicants to hiring director, and collaborates with the director to schedule interviews.
• Initiate job offers.
• Scan new hire paperwork.
• Maintains and updates New Hire report.
• Attends weekly meetings with the director regarding new hires.
• Monitors attendance deficiencies; prints bi-weekly attendance reports and delivers to the director, ensures signed documents/notes are scanned and documented, sends notifications through certified mail when required.
• Maintains and is responsible for all electronic patient-care employee records for areas of service.
• Maintains and manages electronic employee files for the department, including employee relations, HIPAA, FMLA, ADA, compliance, training, and other confidential personnel files.
• Attends meetings to stay aware of procedural changes.
• Assists with audits and the employee cycle processes through scanning of employee documentation.
• Maintains employee credentials; notifies employees monthly of upcoming renewal notices of BLS and ACLS.

Administrative Duties

• Provides clerical and administrative support to the director as requested, including scheduling meetings, maintaining calendars, taking minutes, etc.
• Maintains employee records; maintains unit/area email distribution lists, ensures document completion for training, competencies, and other TJC required documents.
• Routes mail and delivers supplies.
• Prints and emails the data reports from leased printers.
• Participates in the annual inventory process for each assigned unit.
• Searches for missing equipment and works with CSMs and Directors to ensure a thorough search is conducted.
• Makes copies/packets, staff meeting agendas requesting assistance from Nursing Receptionist for larger jobs.
• Produces flyers for informational and recognition purposes.
• Participates in nursing-wide events and initiatives such as Nursing and Hospital Week, employee recognition, retirements, and Skills Fairs.
• Responsible for maintaining EPIC Downtime Boxes.
• Assists with set-up of meetings, including reserving conference rooms, sending invitations, producing rosters, providing AV/Polycom support, producing agendas, and taking minutes.
• Collects emergency checklists and temperature logs throughout units and scans into department file.
• Attends Scanning department meetings along with other departmental trainings.
• Updates unit Safety Huddle boards: prints graphs, posts to unit huddle board, scans previous months' tracking records.

Business Operations

• Provides business operations support to the director as instructed.
• Produces reports as directed.
• Performs environmental rounds on units to assess maintenance, equipment, and supply needs.
• Places work orders for unit repairs.
• Provides follow-up to ensure problems are resolved.
• May perform other duties as assigned.