Administrative Director, Division of Experimental and Analytical Genetics and Genomics

Leadership

• In partnership with the Division Chief, determines the overall vision, mission, direction, goals, and objectives of the Division.
• Directs the strategic planning process, establishes and achieves long range goals, and ensures the implementation of strategic business plans.
• Responsible for integrating the BWH and MGH divisions into a single, seamless entity, including coordinated operations across all domains.
• Identifies, evaluates, and recommends new business ventures, affiliations, and partnerships.
• Develops and implements policies and procedures consistent with the Department's and hospitals' policies.
• Continuously assesses and improves the efficiency of systems and processes, and overall expense management.

Clinical Management

• Maintains an in-depth knowledge of the changing health care environment and assesses the market's need for clinical services.
• Monitors and evaluates the adequacy of the Division's existing services and ensures the development of programs and services to respond to the market.
• Develops, supports and manages programmatic initiatives for care improvement, cost reduction, and network development.
• Oversees applicable billing services within the Division.
• Maintains a thorough understanding of clinical reimbursement, managed care, and collection issues specific to the Division.
• Works with MGB Compliance to ensure billing compliance.
• Assists with the Division's clinical quality program and achievement of quality goals.
• Assures compliance with BWH, BWFH, MGH, TJC, OSHA, DPH, and state and federal regulations.

Research Administration Management

• Monitors the ongoing process of grant development, submission, review and notification.
• Reviews and analyzes funding proposals.
• Approves proposals for divisional, departmental and institutional review.
• May be asked to prepare detailed budgets and justifications for grant applications.
• Supervises the assembly of NIH grant applications.
• Certifies quarterly time-and-effort reports.
• Serves as liaison to accounts payable, payroll, purchasing, and other hospital departments.
• Interacts extensively with DOM and MGB research administration to ensure compliance with all hospital, government, and funding agency policies.
• Responsible for ensuring compliance with all hospital and government regulations for research involving human subjects and animals.
• Monitors status of institutional review board (IRB) and animal assurance committee (AAC) approval for pending and ongoing studies.
• Maintains an inventory of all research activities being conducted within the Division, as well as the space assigned to the Division and its usage.
• Ensures that all divisional research funds are solvent and addresses deficits as soon as they arise.

Education Management

• Administers the Division's training and educational program(s) and continuing medical education programs.
• Monitors and updates training affiliation agreements between the Division and outside institutions.
• Extends teaching mission to all levels of staff and encourages continuing education.

Financial Management

• Establishes and achieves financial goals and measures, monitors financial performance, and ensures the on-going financial performance of the Division.
• Prepares annual Department and Hospital budgets in the formats prescribed by each entity.
• Presents and justifies budget requests to the Division Chief, ED, and Director of Finance.
• Responsible for maintaining solvency of all funds within the control of the Division.
• Examines, analyzes and interprets financial reports for the purpose of giving advice, preparing statements and projections, and ultimately managing resources.
• Develops and monitors a comprehensive research financial budget for the Division Chief.
• Develops an overall compensation plan for Division faculty, including recommended salary levels for faculty.
• Oversees expense management issues; performs comparative analyses; develops and implements strategies for cost containment.
• Prepares monthly financial performance and variance reports for review with the Finance Director and ED.
• Ensures that the highest standards of integrity, ethics, control, and confidentiality are maintained at all times across all financial and accounting matters.

Human Resources Management

• Serves as the Division resource for all administrative issues concerning human resources policy issues.
• Ultimately supervises all administrative staff within the Division.
• Coordinates with Human Resources for the interviewing, hiring, personnel transactions and implementation of institutional corrective action policy for staff.
• Takes corrective and disciplinary action, up to and including termination, as necessary.
• Provides direct supervision to and is responsible for the conduct, operations, and results of the professional and non-professional staff.
• Develops and implements change management programs including efficiency and resource utilization projects.
• Actively considers opportunities to grow the abilities, skills, and support of employees through professional development.
• Prepares performance reviews on direct reports.
• Reviews, supports, and ensures salary and wage equity for staff.
• Creates a supportive, educational, and development-focused environment for all staff.

Faculty and Trainee Support

• Reviews qualifications of trainee candidates, international scholars and faculty, coordinates their appointments, defines their role in the division and oversees their performance.
• Manages and monitors all faculty and trainee compensation matters to ensure equity and compliance with departmental, hospital, HMS, and NIH guidelines.
• Reviews all new hire letters for DOM faculty and recommends for signature by the Chair.

Organizational Administration

• Oversees general administrative matters.
• Develops letters, presentations, announcements, and other communications.
• Oversees the credentialing of and enrollment in payor plans for all division faculty members.
• Oversees the HMS appointments and promotions process for division members.
• Ensures that annual COI processes for BWH, MGH, and HMS are timely and complete.
• Conducts space needs planning for the Division.
• Assists in fundraising efforts for research, education, and clinical activities.
• Serves on search committees for DOM division chief and other high profile DOM searches.
• Staffs, organizes, and sets agenda, and maintains minutes for monthly division faculty meetings.
• Partners with clinical and administrative leaders to identify, prioritize, implement, and monitor progress of information system enhancements and upgrades.
• Consistently meets all deadlines for deliverables or activities as established by the Chief, VP, and divisional/departmental policies and standards.
• Serves on divisional, departmental and/or hospital committees as assigned by the Chief or Executive Director.
• Leads or participates in special projects and performs other related tasks as requested or required.

Knowledge, Skills, and Abilities Required

• Truly outstanding interpersonal skills and a high degree of social facility in obtaining cooperation and support from a broad range of people are required.
• Results-driven approach with experience/ability to achieve results in metrics based analytical environment.
• Outstanding organizational skills are necessary to manage many competing timetables and responsibilities and deadline pressures.
• Able to work effectively within a matrixed based organizational structure.
• Budget management, data and analytics market knowledge, knowledge and analytical skills to support health care delivery and hospital operations.
• A self-starter who can develop roadmaps, frameworks and plans in an area with minimal precedent.
• Interpersonal, presentation and organizational skills and professional demeanor; Demonstrated sensitivity, discretion, and judgment regarding confidential matters are essential.
• Excellent verbal and written communication skills are necessary to communicate effectively with a large and diverse constituency.
• Proven ability to develop and implement programs.
• Proven ability to successfully manage highly complex projects.
• Creativity in exploring and adapting new 'measure to improve' and decision support approaches.
• Understand and executes effectively amongst the complexities of an academic medical environment, and the broader enterprise.
• Demonstrated judgement in managing sensitive issues and knowledge of when to escalate problems.
• Takes personal responsibility in development a team and is passionate about a happy, highly functioning team.
• Excellent interpersonal, oral communication skills.
• Exceptional organizational skills and ability to prioritize effectively.
• Competency in the latest digital capability to support decision support tools and environments.