Administrative Lead

What You Will Achieve

In this role, you will provide comprehensive administrative support to business leaders and serve as the key point of contact for administrative activities.

• Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings.
• Serve as the key point of contact for administrative activities, ensuring smooth operations within the team.
• Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
• Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.
• Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system.
• Set up and handle logistics for large or off-site meetings and identify cost-effective vendors for various activities.
• Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.
• Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development.
• Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives.
• Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects.

Here Is What You Need (Minimum Requirements)

• High School Diploma or GED with at least 6 years of experience
• Demonstrated planning and organizing skills
• Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
• Excellent attention to detail and interpersonal skills
• Ability to work with confidential documents and information
• Strong communication and collaboration skills
• Ability to carry out all office functions proficiently and complete quality work on a timely basis

Bonus Points If You Have (Preferred Requirements)

• Prior experience as an Administrative Assistant supporting executive leadership in a global organization
• Knowledge of the pharmaceutical industry and healthcare environment
• Experience in training others and providing guidance to the team
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Proactive approach to work and the ability to initiate follow-up actions
• Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity
• Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

Provide support and travel during off-site meetings, typically involves in frequent air travel.