Administrative Manager
Seven Counties Services
Summary
Advanced knowledge of Microsoft Office Suite.
Job description
Essential Job Functions
- Supervises assigned business professional staff members within designated division, including hiring and training, delegating work, evaluating job performance, and assuring continuity/back-up of division's business operations.
- Maintains division's business systems and processes (e.g., scanning, data entry, billing, daily deposits) consistent with SCS's standardized business practices; regularly evaluates division's business systems and processes to ensure adherence to SCS's standards; identifies and resolves problems with existing business systems and processes and, as needed, makes recommendations for improving existing systems and processes.
- Runs, or ensures that others run, miscellaneous division-wide daily, weekly, and monthly reports (e.g., division productivity and caseload) and, upon request, special reports (e.g., no-show, billable services by individual staff); assesses validity of division-wide reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies.
- Ensures that every site within division has functional business systems in place for maintenance and repair of work site and equipment and management of office supply inventory.
- Ensures that every site within the division has designated liaison to Payroll.
- Ensures that every site within division has designated liaison to Accounts Receivable, performing various billing functions (e.g., grants, case management).
- Monitors division's fiscal status and participates in planning/budget development process.
Education
- Completion of specialty program of 18 months' to 3 years' duration in Business, Office Administration, or a related field.
- Associate's degree in business or related field, preferred.
Experience
- Six-to-eight years' administrative experience, performing administrative or business professional tasks.
- Four years' experience supervising others performing similar business professional work.
Requirements
Advanced knowledge of Microsoft Office Suite.
Company or personal vehicle usage: Yes
Requirements
- Completion of specialty program of 18 months' to 3 years' duration in Business, Office Administration, or a related field
- Six-to-eight years' administrative experience, performing administrative or business professional tasks
- Four years' experience supervising others performing similar business professional work
- Advanced knowledge of Microsoft Office Suite
Company overview
Seven Counties Services is Kentucky's leading Community Mental Health Center, providing comprehensive behavioral health services across seven counties in the Louisville region. Founded in 1978, the organization offers a full spectrum of mental health services, substance abuse treatment, and intellectual and developmental disabilities support to children, adults, and families. With over 1,500 professionals operating from 30+ offices, Seven Counties Services serves approximately 30,000 individuals annually, maintaining full accreditation from The Joint Commission. The organization specializes in child and family behavioral health, adult behavioral health, developmental services, substance abuse and addiction treatment, and prevention services. As a nationally recognized provider, Seven Counties Services operates with a trauma-informed approach and provides 24/7 crisis support through the 988 hotline, ensuring accessible care regardless of diagnosis or insurance status. The organization has been recognized as a Top Workplace in the Greater Louisville Area and maintains strong community partnerships to deliver integrated care that addresses both mental and physical health needs.