Administrative Partner
Pfizer
Summary
The Administrative Partner (AP) to the Senior Vice President of External Supply (ES) provides administrative and office services of a highly complex and critical nature. The AP works autonomously with exceptional professionalism and attention to detail with work that involves time-sensitive issues often in demanding situations. The successful candidate will find ways to optimize ways of working including demonstrated use of digital tools. The AP will be a key member of the External Supply Leadership Team (ESLT) team and broader Pfizer Global Supply (PGS) community. This position will provide a full range of administrative support to the ES SVP.
Job description
What You Will Achieve
- Strategically manage complex calendar with anticipation of conflicts. Use knowledge of SVP’s priorities to diplomatically resolve problems in advance.
- Assemble pre-meeting materials as needed to include pre-reads and any other preparatory materials needed.
- Schedule meetings to include booking conference rooms, arranging Teams links, and associated meeting logistics (i.e., audio/visual support, catering, collecting pre-reads, etc.).
- Manage sensitive matters with a high level of confidentiality and discretion.
- Organize all domestic and international travel, including aviation arrangements, hotel accommodation, ground transport, travel documents, visas, and presentation materials for meetings.
- Prepare expense reports, track reimbursements and ensure correct credits/debits; manage purchase orders through Ariba system and track invoices.
- Use Advanced AI capability and tools to support ES Organization.
- Maintain impeccable records and files of documents for auditing purposes.
- Order office supplies and IT equipment as requested.
- Proactively arrange for visitor passes, escorts, and cross-site building access.
- Work closely with other Administrative Partners across the PGS Leadership Team.
Here Is What You Need (Minimum Requirements)
- 7+ years of demonstrated administrative partner experience with minimum 2 years at the senior executive level.
- Highly organized with proven experience applying thoughtful prioritization to a complex calendar.
- Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis required.
- Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders, and must be able to exhibit good judgment in handling confidential information.
- Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
- Demonstrated proficiency in tools such as: Ariba, Microsoft 365, SharePoint, Concur, Co-Pilot (and other AI tools), and Workday.
Bonus Points If You Have (Preferred Requirements)
Adept at corporate compliance policies, T&E policies, etc.
Requirements
- 7+ years of demonstrated administrative partner experience
- Minimum 2 years at the senior executive level
- Highly organized with proven experience applying thoughtful prioritization to a complex calendar
- Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis
- Ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders
- Exhibit good judgment in handling confidential information
- Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative
- Demonstrated proficiency in tools such as: Ariba, Microsoft 365, SharePoint, Concur, Co-Pilot (and other AI tools), and Workday
Benefits
- 401(k) Matching
- Retirement Savings Contribution
- Paid Vacation
- Paid Holidays
- Personal Days
- Paid Caregiver Leave
- Paid Parental Leave
- Paid Medical Leave
- Medical Insurance
- Prescription Drug Coverage
- Dental Insurance
- Vision Insurance
- Overtime Pay
- Weekend Pay Premiums
- Holiday Pay Premiums
Company overview
Pfizer Inc. is an American multinational pharmaceutical and biotechnology corporation headquartered in New York City, founded in 1849 by German entrepreneurs Charles Pfizer and Charles F. Erhart. As one of the world's largest pharmaceutical companies, Pfizer develops and produces medications and vaccines across multiple therapeutic areas including immunology, oncology, cardiology, endocrinology, and neurology. The company is renowned for breakthrough drugs such as Lipitor, Viagra, and more recently, the Pfizer-BioNTech COVID-19 vaccine. With approximately 81,000 employees globally and operations in about 200 countries, Pfizer maintains 37 manufacturing sites worldwide. The company's current strategic focus includes oncology, rare diseases, and innovative vaccine development, while implementing significant cost-saving initiatives. Pfizer continues to advance its research pipeline with over 100 projects and maintains a strong commitment to scientific innovation and global healthcare access.