Asset Manager

Key Responsibilities

Asset Management

• Develop and maintain a centralized asset management program for all five office locations.
• Track the lifecycle of company assets including furniture, office equipment, audiovisual systems, security systems, and facility infrastructure.
• Maintain accurate asset inventory and conduct periodic audits.
• Establish asset replacement and depreciation schedules.
• Analyze asset utilization and recommend improvements to optimize investments.
• Ensure proper disposition, transfer, and retirement of company assets.

Facilities Operations

• Oversee day-to-day facility operations across all office locations.
• Coordinate preventive maintenance programs and facility inspections.
• Ensure offices remain functional, safe, and aligned with company standards.
• Manage office moves, expansions, consolidations, and workspace reconfigurations.
• Partner with local site representatives to address facility-related issues and employee concerns.

Vendor & Contract Management

• Manage relationships with landlords, maintenance providers, cleaning services, security companies, and other facility vendors.
• Negotiate contracts and service agreements to achieve cost savings and service excellence in partnership with Procurement team.
• Monitor vendor performance and ensure compliance with contractual obligations.
• Coordinate procurement activities related to facilities and workplace assets.

Sustainability & Environmental Stewardship

• Lead and implement sustainability initiatives across all five office locations to reduce environmental impact, lower operating costs, and support corporate sustainability objectives.
• Monitor energy consumption, utility usage, while identifying opportunities for continuous improvement and cost savings.
• Promote environmentally friendly products, furnishings, and equipment purchases.
• Partner with site management, vendors, and internal stakeholders to promote environmentally responsible workplace practices.

Budget Management

• Develop and manage annual facility and asset management budgets.
• Monitor expenditures, analyze variances, and identify opportunities for cost optimization.
• Support capital expenditure planning for facility improvements and asset replacement initiatives.
• Provide regular financial reporting and forecasting to leadership.

Workplace Safety & Compliance

• Ensure compliance with applicable workplace health, safety, environmental, and building regulations.
• Coordinate emergency preparedness planning and business continuity initiatives with Corporate Safety team.
• Support office safety committees and emergency response programs.
• Maintain facility documentation, permits, certifications, and inspection records.

Space Planning & Workplace Experience

• Manage office space utilization and workplace planning initiatives.
• Develop workspace standards and seating strategies.
• Coordinate conference room management and workplace amenities.
• Support employee experience initiatives that improve workplace engagement and productivity.

Strategic Planning

• Develop long-term facility and asset management strategies.
• Analyze facility performance metrics, utilization trends, and operational risks.
• Recommend improvements that enhance efficiency, reduce operating costs, and support organizational growth.
• Lead facility and asset-related projects across multiple locations.

Qualifications

Education

Bachelor's degree in Facilities Management, Engineering, Construction Management, Business Administration, Supply Chain Management, Real Estate Management, Industrial Technology, or a related field. Professional certifications such as IFMA (FMP, CFM), BOMI, PMP, or similar are preferred.

Experience

• Minimum of 8+ years of progressive experience in facilities management, corporate real estate, asset management, or multi-site operations management.
• Experience managing multiple office locations across a regional or national footprint.
• Demonstrated experience managing budgets, vendors, and capital projects.
• Experience implementing asset tracking systems and inventory controls.

Knowledge, Skills & Abilities

• Understanding of facility maintenance, building systems, and workplace operations.
• Excellent project management and organizational skills.
• Strong financial and budget management capabilities.
• Ability to negotiate and manage vendor relationships.
• Knowledge of workplace safety regulations and compliance requirements.
• Excellent communication and stakeholder management skills.
• Ability to travel periodically between office locations up to 50%.