Assistant Account Executive
Adelphi Graduate Careers
Summary
The Assistant Account Executive position supports the Account Executive as a liaison for the MBUSA Clients. Encourages a positive, harmonious attitude among internal teams, promoting open communication and workflow while being a champion of collaboration and operational excellence.
Job description
Duties & Responsibilities
- A brand steward and flexible member of a large team with keen attention to detail
- Help build and nurture relationships with MBUSA clients, leading day-to-day client communications
- Write and distribute meeting notes, status updates, call reports, and action-item recaps promptly and accurately
- Maintain project trackers, timelines, job numbers, and shared documents. Coordinate briefs, assets, and feedback between Account, Creative, Strategy, Production, Media, and Studio, and flag risks to timing
- Schedule meetings, prepare agendas, and build and quality-check materials for client presentations and internal reviews
- Traffic deliverables: upload, organize, and archive files on agency and client servers, and track versions and approvals
- Support localization or adaptation of campaigns across channels, markets, or formats where the account calls for it
- Help prepare and track estimates, purchase orders, invoices, and budget reconciliations in partnership with Finance
- Assist with legal, regulatory, and client approval processes, including claims substantiation, disclaimers, and rights and usage tracking
- Check work for accuracy, consistency, and brand standards before it reaches the client
- Understand the client's brand, category, competitors, and business goals, and bring relevant news, trends, and competitive examples to the team
Requirements
- Strong interest in building client and agency relationships while supporting the team in achieving client marketing objectives
- Basic analytical skills and willingness to learn how to identify opportunities that support client KPIs
- 0–1 year of agency experience
- Previous automotive experience is a plus but not required
- Good organizational skills and ability to manage own tasks and deadlines with guidance from senior team members
- Flexibility to adapt to changing priorities and assist with urgent tasks as needed
- Clear and professional written and verbal communication skills
- Ability to leverage AI and emerging technologies to uncover insights, solve complex challenges, and create new opportunities for the agency and its clients
Benefits
- Minimum 3 days in office per week
Company overview
Adelphi Graduate Careers is the graduate recruitment division of Adelphi Group, a leading global pharmaceutical consultancy and healthcare services organization. Founded in 1986 and part of the Omnicom Corporation since 1998, Adelphi Group provides comprehensive strategic support services across the entire pharmaceutical lifecycle. The company specializes in strategic product development consultancy, health economics and outcomes research, real-world disease understanding, market research, medical communications, and post-marketing brand support services. With a global network of offices across the US, Europe, and Asia employing over 1,000 staff worldwide, Adelphi supports the world's leading pharmaceutical and healthcare organizations to improve patients' lives. The graduate program recruits talented individuals across various disciplines including life sciences, psychology, business studies, and health economics, offering roles in research, health economics, client services, and medical writing. Adelphi has been recognized as the 'Top Pharmaceutical Consultancy in Europe 2025' for its innovation and unique contributions to the life sciences sector.