Assistant Director, Programs and Operations

Responsibilities

• Serves as the primary administrative and operational partner to the Faculty Director, supporting strategic priorities, special projects, faculty engagement efforts, and the overall management of Center operations.
• Manages the Center's annual operating budget, including forecasting, expense approval, financial tracking, reconciliations, and maintaining real-time budget reports for the Faculty Director.
• Prepares monthly budget analyses, projections, and financial reports and supports the annual budget planning process.
• Supports the development and implementation of strategic initiatives that enhance the visibility, reach, impact, and long-term growth of the Center.
• Identifies and evaluates opportunities for new programs, services, research initiatives, and other forward-looking projects.
• Coordinates research support activities, surveys, data collection efforts, and other initiatives that strengthen the Center's research capabilities.
• Prepares reports, presentations, briefing materials, and other analyses to support Center planning, faculty activities, and leadership decision-making.
• Manages faculty recruitment logistics and processes, serving as the primary point of contact for candidates; coordinating interviews, visits, meetings, and related activities.
• Provides administrative and project support to faculty related to research initiatives, meetings, communications, and other Center activities.
• Manages relationships with vendors and external partners, including contract coordination, invoice processing, expense tracking, and payment administration.
• In partnership with Booth Marketing, oversees and maintains the Center's website, digital content, and communication channels.
• Coordinates the planning and execution of weekly workshops, seminars, and faculty meetings, including scheduling, communications, registrations, and logistical support.
• Plans and manages occasional conferences, summits, and special events, including project management, stakeholder coordination, travel arrangements, vendor management, and event-day support.
• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services.
• Initiates the hiring process of students and staff for a unit, which includes the processing of payroll.
• Assists in the monitoring of the various financial and budgetary activities, including vendor contracts.
• Prepares and monitors the budget for a unit.

Minimum Qualifications

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

• Education: Bachelor's degree.
• Experience: Administrative and operational experience.
• Experience: Event and program management experience.
• Technical Skills or Knowledge: Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
• Technical Skills or Knowledge: Understanding of payment processing and financial systems.

Preferred Competencies

• Demonstrated ability to manage and process expenses, contracts, and budgets.
• Exceptional time, resource management, organizational skills and attention to detail.
• Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
• Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes.
• Professional demeanor, including tact, discretion, and a customer service-oriented approach.
• Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts in a multitude of communication methods.
• Outstanding verbal, written, and presentation skills, as well as organizational skills.