Assistant Director, Training Grants - Post Award Administrator

T32 Institutional Research Training Grant Administration (Post Award/Financial)

• Oversee and participate in relevant post-award and financial activities for T32 training grants, including budget monitoring, expenditure tracking, and reallocation requests.
• Provide financial data and reports from university financial system (Oracle) on a regular basis.
• Maintain AURA award data and work with University Research Administration (URA) for necessary edits/updates.
• Maintain data integrity in Oracle.
• Process the Notice of Award for new training grants and new budget years.
• Collaborate with URA and departmental pre-award administration to request and distribute applicable budget year account number(s) or request advance accounts if necessary.
• Collaborate with training program administrators on the review and maintenance of trainee stipends for updating financial projections.
• Monitor and reconcile trainee stipends, tuition/fees, and institutional allowances against award budgets; process cost transfers and budget modifications as needed.
• Perform quarterly review of the training grant account projection (TGAP) and work with program administration on necessary corrections or updates.
• Responsible for budget year final review of the TGAP and submission to URA with follow up on the Final Financial Report (FFR) being submitted to the funding agency.
• Maintain faculty Workday costing allocations, including stipend and fees.
• Work with program administrator on processing prior approval requests, as needed.
• Provide needed financial and participant effort information in compliance with NIH requirements to the program administrator for use in completing the annual Research Performance Progress Report (RPPR).
• Liaise with program administrator to ensure correct stipend disbursements and fringe benefit calculations.
• Coordinate responses to NIH program officers and Grants Management Specialists for T32-specific inquiries and prior approval requests.

Compliance & Regulatory Oversight

• Assist program and departmental administrators to ensure all T32 and F31 awards are administered in accordance with NIH Grants Policy Statement, 2 CFR Part 200, and applicable institutional policies.
• Monitor award terms and conditions, flagging potential compliance issues and coordinating corrective actions with the Office of Sponsored Programs.
• Oversee effort reporting and salary compliance for T32-supported faculty and trainee appointments.
• Maintain current knowledge of NIH policy changes, NOT notices, and program announcements affecting training grant administration.
• Conduct periodic internal audits of trainee records, expenditures, and required documentation to ensure audit readiness.

Stakeholder Engagement & Training

• Serve as primary post-award liaison for T32 and F31 PIs, trainees, and departmental administrators.
• Provide guidance and training to new faculty, trainees, and departmental staff on NIH training grant requirements and institutional processes.
• Participate in pre-award planning for T32 renewals and F31 applications to ensure seamless transition to post-award management.
• Review all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting.
• Responsible for all data entry and preparation of grant reports and trend analysis.
• Handle straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Perform other related work as needed.