Assistant, Executive
Midmark Corporation
Summary
The Executive Assistant provides high-level administrative, logistical, and project support to the Executive Leadership Team. This role requires strong organization, communication, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include coordinating executive scheduling and travel, supporting meetings and events, and assisting with Board-related activities.
Job description
Essential/Primary Duties
- Serves as a primary point of contact for executives, providing administrative and logistical support for schedules, meetings, events, and travel.
- Manages complex executive calendars, including scheduling and coordinating meetings, appointments, and other business activities.
- Maintains professionalism, discretion, and strict confidentiality when handling sensitive information.
- Prepares and organizes meeting materials, including presentations, agendas, handouts, and other supporting documents.
- Supports assigned projects by coordinating activities, organizing information, tracking timelines and deliverables, and following up with appropriate stakeholders.
- Manages day-to-day workflow and competing priorities while supporting multiple executives and team members as needs arise.
- Coordinates domestic and international travel, including accommodations, transportation, itineraries, and other travel-related arrangements.
- Assists with expense and credit card reconciliation.
- Assists with coordination of Midmark Board of Directors meetings.
- Collaborates closely with the Corporate Admin team and other cross-functional partners to coordinate work and provide coverage as needed.
Secondary Duties
- Performs other duties as needed/assigned.
- Provides assistance to other departments when additional confidential support is needed.
Education and/or Experience
Associate degree (A.A.) in business administration, or related field. 4-6 years of administrative or business-related experience.
Competency and/or Skill
- Demonstrates discretion and the ability to maintain confidentiality when handling sensitive information.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and other relevant business applications.
- Ability to collaborate effectively with executives, teammates, cross-functional partners, and external contacts.
- Demonstrates initiative and problem-solving skills, with the ability to work independently and seek guidance when appropriate.
- Strong organizational and time-management skills, with the ability to manage multiple priorities, meet deadlines, and make appropriate day-to-day decisions.
- Ability to adjust work hours based on business and executive needs.
- Notary Public preferred.
- Ability to maintain a professional presence appropriate to the business setting and occasion.
Requirements
- Associate degree (A.A.) in business administration, or related field
- 4-6 years of administrative or business-related experience
- Demonstrates discretion and the ability to maintain confidentiality when handling sensitive information
- Strong written and verbal communication skills
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and other relevant business applications
- Ability to collaborate effectively with executives, teammates, cross-functional partners, and external contacts
- Demonstrates initiative and problem-solving skills, with the ability to work independently and seek guidance when appropriate
- Strong organizational and time-management skills, with the ability to manage multiple priorities, meet deadlines, and make appropriate day-to-day decisions
- Ability to adjust work hours based on business and executive needs
- Notary Public preferred
- Ability to maintain a professional presence appropriate to the business setting and occasion
Company overview
Midmark Corporation is a leading clinical environmental design company that transforms healthcare experiences through innovative design solutions for medical, dental, and animal health environments. Founded in 1915 and headquartered in Versailles, Ohio, Midmark employs over 2,200 teammates worldwide. The company specializes in harmonizing space, technology, and clinical workflows to create better care experiences for both caregivers and patients at the point of care. Midmark's comprehensive ecosystem includes medical equipment such as exam tables, diagnostic instruments, and sterilization systems; dental operatory solutions including chairs, cabinetry, and imaging systems; and veterinary equipment for animal health practices. With a focus on design-driven innovation, Midmark provides integrated solutions that enhance clinical efficiency, improve patient outcomes, and optimize operational workflows across healthcare settings. The company operates multiple innovation hubs and manufacturing facilities across the United States, with international subsidiaries in India and Italy, serving global healthcare markets with its "Designing better care" philosophy.