Assoc. II, Administrative Services
Merck
Summary
We are seeking a highly organized, proactive, and innovative Administrative Assistant to provide comprehensive support to a dynamic team. The ideal candidate is resourceful, detail-oriented, and committed to continuous process improvement. This individual will leverage technology to enhance efficiency, streamline administrative processes, and support organizational objectives. Experience with Microsoft 365 applications, collaboration tools, and workflow automation solutions such as Microsoft Power Automate is highly valued.
Job description
Key Responsibilities
- Provide comprehensive administrative support for the team, including general office and administrative duties.
- Coordinate and manage multiple priorities and assignments while applying project-related knowledge and technical skills.
- Exercise sound judgment, analytical thinking, creativity, and problem-solving skills to support business operations.
- Manage complex calendars, including scheduling appointments, meetings, conferences, and travel arrangements.
- Coordinate domestic and international travel itineraries, including multi-leg travel and related logistics.
- Support and maintain team collaboration platforms, including Microsoft Teams, SharePoint, and Team Spaces.
- Prepare, organize, and maintain documents, presentations, reports, and other business materials.
- Communicate professionally and effectively with company executives, internal stakeholders, and external partners in both onsite and remote environments.
- Assist with departmental special projects and initiatives as needed.
- Identify opportunities to improve processes, increase efficiency, and enhance productivity through the use of technology and automation tools.
Minimum Education Requirement
High School Diploma or GED required.
Preferred Education
Associate's or Bachelor's degree in Business Administration or a related field. Professional certifications such as Certified Administrative Professional (CAP) or equivalent.
Required Experience and Skills
- Minimum of 5 years of experience in an Administrative Assistant or Executive Administrative support role.
- Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, OneDrive, and SharePoint.
- Experience processing SAP transactions, including Expense Reports, Purchase Orders, and Payment Requests.
- Demonstrated experience coordinating complex domestic and international travel arrangements.
- Strong administrative and organizational skills with a proven track record of high performance.
- Ability to effectively manage competing priorities and multiple simultaneous assignments.
- Exceptional attention to detail and accuracy.
- Strong interpersonal, verbal, and written communication skills.
- Experience processing visas and passports for international travel.
- Experience supporting financial activities, budgeting, expense tracking, and related administrative functions.
- Ability to work independently, maintain confidentiality, and exercise professional judgment.
Preferred Experience and Skills
- Experience identifying and implementing process improvements that enhance operational efficiency and team productivity.
- Knowledge of AI-enabled productivity tools, including Microsoft Copilot.
- Experience with Microsoft Power Automate or similar workflow automation tools to streamline administrative and business processes.
- Demonstrated ability to leverage technology to improve collaboration, reporting, communication, and workflow management.
- Continuous improvement mindset with a proactive approach to solving business challenges and increasing organizational effectiveness.
Requirements
- Minimum of 5 years of experience in an Administrative Assistant or Executive Administrative support role
- High School Diploma or GED required
- Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, OneDrive, and SharePoint
- Experience processing SAP transactions, including Expense Reports, Purchase Orders, and Payment Requests
- Demonstrated experience coordinating complex domestic and international travel arrangements
- Strong administrative and organizational skills with a proven track record of high performance
- Ability to effectively manage competing priorities and multiple simultaneous assignments
- Exceptional attention to detail and accuracy
- Strong interpersonal, verbal, and written communication skills
- Experience processing visas and passports for international travel
- Experience supporting financial activities, budgeting, expense tracking, and related administrative functions
- Ability to work independently, maintain confidentiality, and exercise professional judgment
Benefits
- Medical, Dental & Vision
- Retirement Benefits
- 401(k)
- Paid Holidays
- Vacation
- Compassionate Leave
- Sick Days
- Annual Bonus
- Long-Term Incentive
Company overview
Merck & Co., Inc., known as Merck in the United States and Canada and MSD (Merck Sharp & Dohme) internationally, is a premier American multinational pharmaceutical company headquartered in Rahway, New Jersey. Founded in 1891 as the U.S. subsidiary of the German Merck Group, the company became independent following World War I and has since grown into one of the world's largest biomedical companies, ranking fourth globally by revenue. Merck operates across three core business segments: pharmaceuticals, vaccines, and animal health products. The company is renowned for its groundbreaking research and development, having brought numerous life-saving medicines to market including Keytruda (pembrolizumab), a leading immunotherapy for cancer treatment that generated $29.5 billion in 2024 revenue, and Gardasil, a revolutionary HPV vaccine. With approximately 75,000 employees worldwide, Merck maintains a robust pipeline of innovative therapies focused on oncology, vaccines, hospital acute care, cardiology, neuroscience, virology, immunology, and diabetes. The company invests heavily in R&D, spending $17.9 billion in 2024 alone, demonstrating its commitment to advancing scientific discovery. Merck's legacy spans over 130 years of bringing hope to humanity through important medicines and vaccines, operating with a purpose to use leading-edge science to save and improve lives globally while fostering an inclusive workforce and responsible business practices.