Associate Director, Global Meetings
BeiGene
Summary
The Associate Director, Global Meetings will provide strategic and operational leadership to all relevant functions for key global meetings and hands on ownership of logistics for all key global meetings. As a member of the Global Congresses and Meetings team, the individual will lead an event team and continue to evolve processes, technology, policies, and best practices for planning and executing global meetings.
Job description
Strategy
- In partnership with team leadership and key cross functional partners, develop forward looking annual plans for global/regional/US internal meetings.
- Consult with stakeholders on budget and leadership on resource planning.
- Work closely and drive alignment with senior leadership and stakeholders to define event strategy, content, messaging and event agenda.
- Evolve processes, technology, policies, and best practices for planning and executing global meetings across regions.
Execution
- Lead the planning and execution of key global/regional/US meetings and events ranging in size from small to large, which may include sales meetings, incentive programs, commercial meetings, Executive Committee meetings, all hands, leadership meetings, as required.
- Create and manage detailed project plans in collaboration with cross-functional partners, drive complex timelines, and ensure cross-functional partners are aware of deadlines and deliverables.
- Lead logistical pre-event planning, onsite execution and post event wrap-up to include surveys, debriefs, and budget reconciliation.
Budget Management & Resource Allocation
- Develop, manage, and optimize budgets for global events, ensuring financial sustainability and adherence to organizational standards.
- Develop and maintain strategic relationships with vendors, hotels, meeting management companies, audio-visual and production companies and destination management companies.
- Analyze cost-effectiveness and ROI of events, making strategic recommendations for improvements.
Compliance and Risk Management
- In collaboration with Compliance, Legal, and Corporate Affairs ensure that all activities are conducted in a compliant manner with BeOne policies, procedures, and local regulatory/legal requirements, company policies and code of conduct.
- Identify and mitigate potential risks associated with large-scale events.
Team Management
- Lead, mentor, and develop a high-performing team of event professionals across various regions.
- Foster a culture of collaboration, creativity, and accountability within the team.
Market Analysis and Trends
- Stay abreast of industry trends, competitor activities, and emerging technologies in event management to drive innovation and improve event offerings.
- Utilize data and feedback to continuously enhance the event experience and identify areas for growth.
Requirements
- 5 years of Biotech/pharmaceutical event planning experience is required
- Oncology experience strongly preferred
- BS or BA degree preferred in marketing, business administration, event planning, or hospitality management, or relevant experience
- Certified Meeting Professional (CMP) certification a plus
- Prior people management experience required
- Prior global team leadership experience preferred
- Proficient in Microsoft Office suite, Cvent and Smartsheet
- Able to manage multiple complex projects and budgets at the same time
- Experience leading continuous process improvement initiatives
- Self-motivated, comfortable with ambiguity and building new ways of executing
- Ability to think beyond the function and see the broader perspective
- Approximately 25% domestic and international travel
- Onsite presence at key global/regional/US events; may include weekend responsibilities
Benefits
- Medical, Dental & Vision
- 401(k)
- FSA/HSA
- Life Insurance
- Paid Time Off
- Wellness
- Annual bonus plan
- Incentive compensation plan
- Discretionary equity awards
- Employee Stock Purchase Plan
Company overview
BeiGene, Ltd., now rebranding as BeOne Medicines, is a global commercial-stage biotechnology company specializing in the discovery, development, manufacturing, and commercialization of innovative oncology medicines. Founded in 2010 by John V. Oyler and Xiaodong Wang, the company has grown into a multinational organization with headquarters in Cambridge, Massachusetts, Beijing, China, and Basel, Switzerland. BeiGene focuses on developing targeted and immune-oncology therapies for cancer treatment, with a diverse pipeline that includes internally discovered products like BRUKINSA (zanubrutinib), a Bruton's tyrosine kinase inhibitor, and Tevimbra (tislelizumab), a PD-1 inhibitor. The company operates across six continents with over 45 countries participating in clinical trials and has enrolled more than 30,000 patients in its research programs. With approximately 12,000 employees worldwide, BeiGene has established itself as a significant player in global oncology, particularly with strong market presence in China and expanding operations in the United States and Europe. The company's mission centers on expanding access to high-quality cancer therapies worldwide through persistent innovation and challenging traditional approaches to drug development.