Associate Director, Project Management

Job Responsibilities

• In partnership with project leaders contributes to the development, approval, and execution the project strategy.
• Co-chairs timely, efficient, and action-oriented team meetings and is responsible for coordinating team operations, communications and verifying the timely achievement of deliverables.
• Ensures that meeting agendas, materials and minutes are drafted, vetted and shared in a timely manner.
• Directs moderately complex project communications and ensures that stakeholders are informed of project activities and their status.
• Manages project data in enterprise planning tool, Planisware and partners with other project managers to align and validate data.
• Organizes preparation of high-quality documents for review by governance committees in collaboration with the project team and represents the team at Governance meetings, as required.
• Facilitates the design, implementation, and life cycle development plan updates.
• Provide leadership to the team to anticipate and identify project risks which pose a challenge to achieving strategic goals; proposes and implements plans to mitigate risks or develop contingencies.
• Provides project documents and information for monthly reports, quarterly budget reviews, quarterly investor relations/Board updates.
• Can facilitate the formation of early-stage development teams with functional area leadership and guide transition of projects between development phases.
• Support departmental continuous improvement and optimization initiatives.
• Ensures project work complies with established practices, policies and processes.

Basic qualifications

Bachelor's Degree and Ten Years' Experience OR Masters' Degree and Eight Years' Experience OR PhD/PharmD and Five Years' Experience

Preferred Qualifications

• Experience to include 5+ years of leading cross-functional project management activities within the pharmaceutical and related industry, building, managing, and articulating comprehensive, complex, cross-functional plans.
• PMP (Project Management Professional) or other PM certification, or equivalent a plus.
• Strong knowledge of the drug development process and comprehensive understanding of and application of principles, concepts, practices, and standards of pharmaceutical project management.
• Expertise in developing and managing project scope, deliverables, risks and resource requirements.
• Leadership presence with the ability to translate strategy into action.
• Strong analytical skills with an ability to summarize and present complex information in a clear and concise manner.
• Strong verbal and written communications skills with the ability to effectively interact at multiple organizational levels.
• Understand and communicate scientific and business elements associated with the therapeutic area(s) of assigned projects.
• Exceptional interpersonal skills and understanding of team dynamics.
• Lead without authority, influence and motivate teams.
• Help teams anticipate, plan, and adapt to an evolving environment.
• Take accountability and empower individuals and teams to make effective decisions according to DAI (Decision-Accountable-Inform) principles in alignment with the company’s vision, values and goals.
• Create an inclusive environment and foster teams to operate collaboratively, transparently and respectfully.
• Advanced knowledge and skill with Microsoft Office suite other reporting and tracking tools.
• Be able to work under minimal supervision.

People Leader Accountabilities

• Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.
• Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose.
• Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem.