Associate Director, Proposals

About The Role

The Associate Director, Proposals plays a critical role in leading and executing the development of fully compliant, compelling, and winning proposals. This role is responsible for managing the entire proposal process from pre-RFP through customer award debriefs which includes preparing budgets and ensuring that all required sections are covered to meet the Sponsor’s request/expectations as well as, contributing to the content of the proposal document when needed. The Associate Director, Proposals will provide support with departmental oversight and responsibilities as assigned.

What You'll Do Here

• Supervises a team of 4 to 6 direct reports ensuring efficient and effective workload and time management and conducts performance evaluations.
• Leads proposal submissions, including but not limited to RFP analysis, coordination of the bid, response development, and submission via an integrated process.
• Supports to implement a harmonized proposal process across Altasciences and ensures adherence to the process by key stakeholders.
• Ensures that stakeholders are informed in a timely manner of information, changes, delays, and amendments to proposals as required.
• Collaborates with key stakeholders to ensure all data points are considered and included as appropriate in proposal submissions.
• Collaborates with the Clinical and Research Service department to ensure study assumptions.
• Ensures submissions are accurate, complete, and compliant with RFP requirements.
• Ensures that suggested prices reflect pre agreed mark-up rates established per key study types and details/information contained in synopsis/protocol.
• Performs thorough study synopsis/protocol analysis in order to ensure that the complexities and particularities of each study are adequately captured in the budget.
• Updates budgets as per feedback, or per defined guidelines, from relevant stakeholders/departments.
• Supports Business Development in modifying the budget as required throughout the study life cycle.
• Prepares budgets in client specific template via mapping if required.
• Evaluate department quality issues through root cause analysis; identify and implement corrective and preventative actions and see issues through to resolution.

What You'll Need to Succeed

• Bachelor’s Degree completed.
• Minimum of 4-6 years' experience in budgeting (CRO and Phase 1).
• 1-3 years' experience in a supervisory role.
• MS Word, Excel, Outlook, and Power Point.
• Experience with Salesforce an asset.
• Excellent verbal and written communication skills.
• Ability to read and interpret RFP’s and protocols.
• Ability to speak effectively before groups of customers or employees of the organization.
• Knowledge of RFP life cycle management.
• Proven ability to successfully communicate company proposal objectives and key characteristics to management and teammates, in writing and oral presentations.
• Personal/professional integrity and proven discretion in handling confidential information.
• Ability to develop strong trusting relationships in order to gain support and achieve results.
• Capable of managing multiple conflicting priorities.
• Must be self-directed, motivated, and have a willingness to take the initiative to identify and anticipate client.
• Ability to work overtime, holidays, weekends, and evening hours as needed.
• Available to travel 5-10% in Canada and in the United States.

Fluency in English is an essential requirement for the position of Associate Director, Proposals including, but not limited to, for the following reasons: study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies; the employee communicates frequently with Altasciences employees across Canada and the United States; the employee frequently communicates with English-only customers outside the province of Quebec.