Associate Project Manager

Job Overview

Reporting to the Senior Project Manager, the Associate Project Manager is responsible for assisting Project Managers, Sr. Project Managers and the Director of Project Management in the planning, execution, close out and overall success of assigned projects. The Associate Project Manager will also take on the additional responsibility of their own projects with oversight as skills develop.

Key Responsibilities

• Document processing, data entry, and analysis to support maintenance of project management databases and metric reporting
• Use of SAP for entering purchase requests to support incoming material
• Manage pass through billings by confirming charges based on approved proposals and provide necessary documentation to support invoices
• Support shipping activities by completing required paperwork, coordinating shipments with warehouse team and 3rd party suppliers/clients as needed
• Support project team in document generation and routing, including completing request forms, generating and closing change controls, proposal review and editing, and procedure/specification updates
• Assist in escorting clients during site visits
• Manage assigned projects to ensure on time and successful delivery, including preparing project plans, hosting meetings with predefined agenda and meeting summaries, generating project update presentations, and conducting lessons learned at project closeout
• Communicate with clients and project teams as needed
• Assist in development and management/deployment of department best practices
• Manage conflicting priorities in a fast-paced work environment
• Responsibilities will evolve over time with increasing accountability and independent work, including project management with oversight, budget tracking and forecasting, invoicing independently with PM review, initiation of scope changes, increased client contact with less oversight, running meetings with little or no PM oversight, generating and maintaining agendas for client and department review, and capacity to predict upcoming client and project needs
• Other duties may be assigned to meet business need

Qualifications

• Pharmaceutical industry experience (at least 1-2 years' experience preferred)
• Project coordination/management experience (at least 1-2 years' experience preferred)
• Experience with Microsoft Office required; Microsoft Project preferred
• Bachelor's degree preferred
• Strong written and oral communication skills
• Ability to work and interface with external clients
• Exceptional attention to detail
• Strong sense of urgency and work ethic