Aviation Executive Assistant- ONSITE

Work Schedule: Monday – Friday; 8:00am-5:00pm EST. Location: Burlington-Alamance Regional Airport (KBUY).

Responsibilities

• Provide administrative support to multiple Aviation Leadership Team members
• Manage complex calendars, meetings, travel, and executive schedules
• Prepare and reconcile expense reports; process purchase orders, invoices, and other administrative transactions
• Coordinate meeting logistics, agendas, materials, minutes, and action item follow-up
• Manage administrative support for leadership and Aviation Partner-related meetings, including materials, logistics, scheduling, and documentation
• Coordinate conference rooms, meeting technology, onboarding activities, and office supply management
• Maintain confidential records, files, and documentation
• Anticipate executive needs and drive process improvements that enhance team effectiveness and efficiency

Minimum Qualifications

High school or GED with 5 or more years of administrative experience in a corporate or executive environment.

Preferred Qualifications

• Associate's degree
• Prior experience supporting senior management level Executives
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Adobe Acrobat
• Demonstrated ability to work independently, take initiative, and operate with minimal supervision, while exercising good judgment on when and how to escalate issues
• Demonstrated ability to manage multiple tasks and deadlines with accuracy and professionalism
• Superior written and verbal communication skills; able to draft correspondence and reports for executive audiences
• Proven track record of maintaining confidentiality and handling sensitive information with discretion
• Strong interpersonal skills and a collaborative, team-oriented approach
• Highly organized

Additional Job Standards

• This position is on-site based at the Burlington-Alamance Regional Airport (KBUY) and candidate should live a commutable distance to KBUY airport
• Exposure to high noise levels, hazardous chemicals and materials, industrial machinery, mechanical lifts, and operating aircraft
• Occasional travel may be required for training, vendor visits, and outstation facility support
• Eligible to pass applicable background checks and pre-employment drug testing
• Flexible to work overtime, weekends, holidays, and after-hours to support AOG or urgent operational needs (as required)
• May be called upon to help with departmental projects, including but not limited to department manuals/SOPs, safety reports, facility organization