Bids & Quotes Analyst
Thomas Scientific LLC
Summary
The Bids & Quotes Analyst prepares accurate, on-time quotes and bid responses for Thomas Scientific customers. This role gathers product, pricing and customer information, builds quotes and bid documents, and keeps bid records organized so the sales team can respond quickly and win business. Reporting to the Bids & Quotes Manager, the analyst handles day-to-day quote requests and supports larger RFPs from start to submission.
Job description
Key Responsibilities
Quote Preparation
- Build quotes in the ERP and quoting tools based on requests from sales and customer teams.
- Confirm product details, pricing, availability and lead times before quotes are sent.
- Meet agreed turnaround times and follow up on open quotes.
Bid and RFP Support
- Read bid documents and summarize requirements, deadlines and pricing forms.
- Complete pricing sheets, product cross-references and compliance forms.
- Gather the documents and approvals needed for each submission.
- Submit bids through customer portals and keep submission records.
Pricing and Data Accuracy
- Apply contract and customer pricing correctly, and flag pricing questions to the Pricing team.
- Load awarded bid and contract pricing into systems, and check it for accuracy.
- Keep the bid library and quote templates current.
Reporting
- Track bid and quote activity, deadlines and outcomes in Salesforce or the bid tracker.
- Prepare reports on quote volume, turnaround time and win rate for the Bids & Quotes Manager.
Requirements
- Bachelor's degree in Business or a related field, or equivalent experience
- 2+ years in quoting, bids, sales support, customer service or a data-focused role
- Strong Excel skills, including lookups, pivot tables and large price files
- Experience with an ERP or CRM, ideally Salesforce
- Very detail-oriented, with the ability to manage several deadlines at once
- Clear written communication skills
- Experience in B2B distribution, especially laboratory, scientific, healthcare or industrial supplies
- Experience with public sector, university or hospital bids
- Familiarity with e-procurement systems and customer bid portals
Company overview
Thomas Scientific LLC is a leading full-line stocking distributor of laboratory supplies, scientific equipment, chemicals, reagents, and safety products serving the global scientific community since 1900. Headquartered in Swedesboro, New Jersey, the company operates as a classic distributor with a robust sales team and online procurement platform that supports laboratory operations across North America and internationally. Thomas Scientific provides a comprehensive portfolio including supplies and consumables, equipment, instruments and furniture, chemicals and reagents, as well as laboratory and facility safety apparel. The company is ISO 9001:2015 certified and serves as a registered contractor for U.S. federal government agencies, including the CDC, FDA, USDA, FBI, and NASA. With a mission to be the most trusted partner in science, Thomas Scientific combines over 120 years of experience with modern e-commerce capabilities through their website ThomasSci.com, offering wholesale and retail solutions focused on selection, price, and convenience for research institutions, healthcare facilities, and industrial laboratories.