BWH Nursing Department Administrative Assistant
Meadows of Wickenburg Inc
Summary
The Nursing Department Administrative Assistant works with the Chief Nursing Officer (CNO) to ensure smooth operation of the Nursing Department.
Job description
Key Responsibilities
- Act as department liaison to ensure smooth communication between the office of the CNO, units, and all other departments throughout the hospital.
- Collaborate with the Director of Quality to develop QI reports and forms to meet requirements from regulatory agencies.
- Answering phones, taking and forwarding messages.
- Process payroll electronically every two weeks for all staff in the department.
- Order monthly stationary supplies and maintain inventory.
- Prepare documents as requested to respond to information requests or correspondence for Nursing Department (internal and external).
- Track employee injury reports and send to HR when completed.
- Works with Director of Quality to review for compliance of all Department of Mental Health (DMH) restraint/seclusion forms.
- Responsible for daily mail distribution within the department including outgoing and incoming mail.
- Monitor emergency bag content and ensure new bag is ready when needed.
- Monitor vital sign equipment for the units. Order and provide new supplies as needed.
- Perform all tasks in a professional manner.
- Assist in meeting invites or other administrative tasks, as assigned.
- Other duties as requested by Supervisor.
Qualifications
- High School Diploma required. Higher degree preferred.
- Prior administrative experience
- Excellent computer typing, editing and organizational skills. Knowledgeable in all general office procedures.
- Command of basic English including spelling, grammar, and creative writing skills.
- Demonstrated ability to be tactful and diplomatic.
- Takes initiative and follows detailed directives with accuracy.
- Can ensure confidentiality.
- Must be able to sit for up to 8 hours.
- Must be able to see and speak clearly.
- Must be able to use a computer, telephone, copy machine, etc.
- Must be able to walk up and down stairs.
Requirements
- High School Diploma required
- Higher degree preferred
- Prior administrative experience
- Excellent computer typing, editing and organizational skills
- Knowledgeable in all general office procedures
- Command of basic English including spelling, grammar, and creative writing skills
- Demonstrated ability to be tactful and diplomatic
- Takes initiative and follows detailed directives with accuracy
- Can ensure confidentiality
- Must be able to sit for up to 8 hours
- Must be able to see and speak clearly
- Must be able to use a computer, telephone, copy machine, etc.
- Must be able to walk up and down stairs
Company overview
Meadows of Wickenburg Inc is a specialized mental health treatment facility located in Wickenburg, Arizona, providing comprehensive behavioral health services. The organization focuses on delivering evidence-based treatment programs for individuals struggling with various mental health conditions, substance use disorders, and co-occurring disorders. As a healthcare provider in the mental health sector, Meadows of Wickenburg offers a range of therapeutic services including inpatient treatment, outpatient programs, and specialized care for complex psychiatric conditions. The facility operates within the broader mental healthcare industry, serving patients who require intensive clinical intervention and structured therapeutic environments. With its Arizona location, the organization contributes to the regional mental health infrastructure, addressing the growing need for specialized behavioral health services. The treatment center emphasizes a holistic approach to mental wellness, combining clinical expertise with supportive care to help patients achieve sustainable recovery and improved quality of life.