Cash Specialist
KLS MARTIN LP
Summary
The Cash Specialist is responsible for managing the organization's daily cash application, banking transactions, account reconciliations and short-term cash administration activities. This position ensures timely and accurate application of customer payments, maintains cash-related records, supports treasury operations and provides reliable information regarding daily cash activity and liquidity. The role serves as a key liaison between Accounts Receivable, Accounts Payable, Treasury and external banking partners.
Job description
Essential Functions, Duties, and Responsibilities
Cash Management
- Monitors daily bank activity and records cash transactions accurately and timely
- Prepares and distributes daily cash position reports
- Performs daily cash forecasting support by identifying expected receipts and disbursements
- Initiates approved bank transfers and wire transactions
- Maintains positive pay files and other bank fraud prevention activities
- Assists with administration of corporate banking platforms and user access
Cash Application
- Applies customer payments accurately to open invoices
- Investigates and resolves unapplied cash, payment discrepancies and short pays
- Coordinates with Customer Care and Accounts Receivable to resolve remittance issues
- Processes lockbox, ACH, wire, credit card and check payments
- Maintains detailed documentation supporting payment application
Bank Reconciliations
- Performs daily and monthly bank reconciliations
- Investigates outstanding reconciling items
- Resolves banking discrepancies in a timely manner
- Supports month-end close activities related to cash accounts
Treasury Support
- Assists with daily liquidity monitoring
- Maintains banking documentation and authorized signer records
- Supports cash forecasting and working capital reporting
- Assists with implementation of banking products and process improvements
- Provides support during banking relationship reviews and audits
Controls & Compliance
- Maintains compliance with internal controls governing cash handling and banking transactions
- Protects confidential financial information
- Identifies opportunities to strengthen cash controls and improve efficiency
- Supports internal and external audit requests
Process Improvement & Technology
- Identifies root causes when the same exceptions occur, and recommends a fix for the future
- Actively explores — and suggests improvements to — automation/workflow tools relevant to the role rather than defaulting to manual workarounds
- Flags manual, redundant, or error-prone steps in existing procedures
- Escalates recurring trends and process gaps to leader
Qualifications: Education and Experience Requirements
- High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
- 1-3 years of experience in cash application, accounts receivable, or general accounting
- Basic proficiency in Excel (lookups, basic formulas) and comfort learning ERP/banking systems
- Experience with ACH, wire, lockbox, or check payment processing preferred
Knowledge, Skills, and Abilities
- Strong attention to detail and accuracy when handling payment data
- Good organizational skills and ability to manage daily deadlines
- Ability to maintain confidentiality with financial information
- Comfortable communicating with internal teams and external banking partners
Requirements
- High school diploma required
- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
- 1-3 years of experience in cash application, accounts receivable, or general accounting
- Basic proficiency in Excel (lookups, basic formulas)
- Comfort learning ERP/banking systems
- Experience with ACH, wire, lockbox, or check payment processing preferred
- Strong attention to detail and accuracy when handling payment data
- Good organizational skills and ability to manage daily deadlines
- Ability to maintain confidentiality with financial information
- Comfortable communicating with internal teams and external banking partners
Company overview
KLS Martin LP is the North American division of the KLS Martin Group, a globally recognized medical technology company with roots dating back to 1896. Operating under the philosophy "Surgical Innovation is our Passion," the company specializes in developing and manufacturing comprehensive surgical solutions for various medical disciplines. Their product portfolio includes advanced implant systems, electrosurgery units, surgical laser systems, operating room lights, precision surgical instruments, and specialized tray systems. The company focuses on craniomaxillofacial surgery, neurosurgery, orthopedic surgery, and other surgical specialties, providing patient-specific solutions through their IPS (Individual Patient Solutions) platform. With headquarters in Jacksonville, Florida, KLS Martin LP serves as the primary hub for North American operations, supporting healthcare professionals with innovative medical devices that enhance surgical outcomes and patient care. The company maintains a strong commitment to research and development, continuously advancing surgical technologies while maintaining rigorous quality standards across their manufacturing processes.