Catering Coordinator
Mass General Brigham
Summary
Provides routine administrative and clerical support under moderate supervision for an individual, group, or department. Responsibilities may include preparing documents and correspondence, coordinating schedules and meetings, answering and transferring phone calls, ordering supplies and equipment, and assisting with travel arrangements, conference calls, payroll, and transcription.
Job description
Job Summary
Provides routine administrative and clerical support under moderate supervision for an individual, group, or department. Responsibilities may include preparing documents and correspondence, coordinating schedules and meetings, answering and transferring phone calls, ordering supplies and equipment, and assisting with travel arrangements, conference calls, payroll, and transcription.
This is an intermediate-level support position requiring strong organizational, communication, and administrative skills.
Essential Functions
- Prepare reports, meeting minutes, correspondence, and other departmental materials.
- Create, edit, and maintain documents, spreadsheets, and presentations.
- Manage schedules, appointments, and itineraries.
- Coordinate meetings, travel arrangements, and conference calls.
- Prepare and complete expense reports.
- Answer, screen, and transfer phone calls as appropriate.
- Perform transcription and proofread or edit written materials as needed.
- Assist with preparing departmental applications and documentation.
- Maintain knowledge of applicable business unit policies and procedures.
- Handle sensitive, complex, and confidential information appropriately.
- Complete routine administrative assignments under moderate supervision.
Requirements
- High School Diploma or equivalent required
- Trade, Technical, or Vocational Diploma in a related field preferred
- 2–3 years of Administrative Assistant or Secretarial experience required
- Proficiency with standard office procedures and equipment, including filing, copying, scanning, printing, and faxing
- Proficiency with Microsoft Office
- Strong proofreading and editing skills
- Ability to operate multi-line or standard office phone systems
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Strong interpersonal skills and ability to communicate professionally with others
- Ability to use standard office equipment effectively
- Familiarity with medical terminology
Benefits
- Career advancement opportunities
- Differentials
- Premiums
- Bonuses
- Recognition programs
Company overview
Mass General Brigham is one of the largest integrated healthcare delivery systems in the United States, formed through the merger of Massachusetts General Hospital and Brigham and Women's Hospital. Based in Boston, Massachusetts, this academic medical center system operates multiple hospitals, specialty facilities, and community health centers throughout New England. The organization is renowned for its world-class patient care, cutting-edge medical research, and comprehensive medical education programs. As a teaching affiliate of Harvard Medical School, Mass General Brigham trains the next generation of healthcare professionals while advancing medical science through groundbreaking research initiatives. The system provides a full continuum of healthcare services, from primary care and preventive medicine to complex specialty treatments and emergency services. With a focus on innovation and patient-centered care, Mass General Brigham consistently ranks among the top hospital systems in the nation for clinical excellence and research output.