Summary

KARL STORZ North America is a leading subsidiary of the global KARL STORZ organization, specializing in endoscopic technology and imaging solutions across virtually all surgical specialties. Founded in 1945 in Germany, the company has grown into an international leader in medical endoscopy with a comprehensive portfolio of over 15,000 products for both human and veterinary medicine. As a family-owned medical technology company, KARL STORZ North America operates from its headquarters in El Segundo, California, serving the entire US market with advanced endoscopic equipment, video laryngoscopes, imaging systems, and OR integration solutions. The company is renowned for its visionary design, precision craftsmanship, and clinical effectiveness, offering products that span more than 15 medical specialty areas including airway management, urology, gynecology, neurosurgery, and general surgery. KARL STORZ pioneered many industry firsts including the cold light source, Hopkins rod lens system, and the first fully digital imaging system, maintaining its position at the forefront of minimally invasive surgical technology.

Job description

Your Mission

Manage the Vice President's calendar, prioritize commitments, and resolve scheduling conflicts.
Coordinate executive travel, including itineraries, visas, accommodation, transport, and meeting logistics.
Prepare the Vice President for meetings and events with timely agendas, briefings, presentations, and decision materials.
Manage executive correspondence, expenses, invoices, approvals, and confidential records with discretion.
Coordinate the MEA Leadership Team's agenda and meetings, ensuring each meeting has clear objectives and next steps.
Track executive decisions and agreed actions, confirm owners and deadlines, and escalate outstanding matters as needed.
Organize board meetings, regional business reviews, town halls, leadership offsites, and global leadership visits.
Build trusted relationships and coordinate engagement with MEA leadership, subsidiaries, distributors, regional functions, global teams, and external stakeholders.
Route matters to the appropriate business or functional owner, bring decisions to the Vice President as needed, and represent the Vice President in selected internal forums when delegated.
Draft executive communications, including leadership updates, speeches, and announcements, and coordinate the preparation and review of board and senior management materials.
Coordinate the Vice President's participation in HR-led employee engagement, culture, and leadership initiatives.

Your Talents

You hold a bachelor's degree in business administration, management, communications, finance, or a related field, or bring equivalent relevant experience.
You bring at least seven years of progressive experience in senior executive support, executive office management, leadership team coordination, business operations, program management, or a similar role.
You have experience managing complex executive calendars, international travel, leadership meetings, events, and correspondence, and handle confidential information with discretion and integrity.
You communicate clearly, write confidently for senior audiences, and can facilitate discussions, influence outcomes, and build trusted relationships across functions, countries, and cultures.
You use sound business judgment to anticipate needs, manage competing deadlines independently, and know when to escalate an issue.
You have advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Word, and Excel.
You can adapt to shifting priorities, support time-sensitive executive needs across time zones, and travel regionally and internationally as required.
Experience across MEA markets or in MedTech, healthcare, another regulated industry, or a multinational organization is an advantage. A postgraduate degree, relevant professional qualification, or training in project management, change management, executive communication, or event management is also valued.

Requirements

Bachelor's degree in business administration, management, communications, finance, or related field, or equivalent relevant experience
At least seven years of progressive experience in senior executive support, executive office management, leadership team coordination, business operations, program management, or similar role
Experience managing complex executive calendars, international travel, leadership meetings, events, and correspondence
Handle confidential information with discretion and integrity
Communicate clearly and write confidently for senior audiences
Facilitate discussions, influence outcomes, and build trusted relationships across functions, countries, and cultures
Sound business judgment to anticipate needs and manage competing deadlines independently
Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Word, and Excel
Adapt to shifting priorities and support time-sensitive executive needs across time zones
Travel regionally and internationally as required
Experience across MEA markets or in MedTech, healthcare, another regulated industry, or a multinational organization (preferred)
Postgraduate degree, relevant professional qualification, or training in project management, change management, executive communication, or event management (preferred)

Benefits

Medical Insurance
Life Insurance
Flexible office hours
Performance Bonus
Housing Allowance
Schooling Allowance

Company overview

KARL STORZ North America is a leading subsidiary of the global KARL STORZ organization, specializing in endoscopic technology and imaging solutions across virtually all surgical specialties. Founded in 1945 in Germany, the company has grown into an international leader in medical endoscopy with a comprehensive portfolio of over 15,000 products for both human and veterinary medicine. As a family-owned medical technology company, KARL STORZ North America operates from its headquarters in El Segundo, California, serving the entire US market with advanced endoscopic equipment, video laryngoscopes, imaging systems, and OR integration solutions. The company is renowned for its visionary design, precision craftsmanship, and clinical effectiveness, offering products that span more than 15 medical specialty areas including airway management, urology, gynecology, neurosurgery, and general surgery. KARL STORZ pioneered many industry firsts including the cold light source, Hopkins rod lens system, and the first fully digital imaging system, maintaining its position at the forefront of minimally invasive surgical technology.