Client Services Navigator I
LIGHTHOUSE BEHAVIORAL WELLNESS CENTERS
Summary
As a Client Services Navigator I, you will ensure the office runs smoothly through a variety of administrative and clerical duties. Often serving as the face of Lighthouse, you support the clinical work of the organization to empower, uplift, and help others heal from the many forms of mental illness, trauma, or addiction.
Job description
Under immediate to general supervision, performs excellent customer services practices where clients and visitors will feel safe and welcomed in an inviting and comfortable environment. Guests will be treated with respect and dignity.
Job Duties and Responsibilities
- Answers and directs phone calls and messages through the clinic.
- Greets and assists the client with paperwork and appointment check-in.
- Directs all clients in the waiting room and throughout the clinic.
- Requests and gathers financial documents and uploads them into the Electronic Health Record.
- Manages efficient scheduling protocols and schedules appointments for all clinic providers based upon the agency workflows and provider requests.
- Follows Lighthouse Outpatient Procedure and Protocol for appointment reminders and schedule/calendar entries.
- Maintains documents and records in an orderly manner and files them quickly and accurately.
- May be responsible to work Medication Management clinic; to include preparation of room and equipment, verifying required CCBHC documentation is current; eligible pay source is entered in payers, and any hospital discharge records are available in client chart for prescriber's review. Obtains vitals and seats clients for med clinic appointments. Communicates no shows, cancellations, and appointment changes via chat in "Teams" to prescribers. Works with other staff and prescribers to ensure the efficient and smooth flow of med clinic.
- Regular and predictable attendance is an essential job requirement.
- Cross train with all other support staff to ensure uninterrupted workflow in the event of absences.
- Employee must be willing and able to perform all job-related travel normally associated with this position.
- Must meet agency standards of productivity and fiscal responsibility.
- Must meet "satisfactory" expectations at any scheduled job performance evaluation, coaching and/or Performance Improvement Plans.
- Assessment and appraisal of quality of work will be evaluated through training, skill, chart review, or special purpose.
- Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.
- Must perform the specific job duties as listed above to meet position expectations.
Requirements
- High school diploma or GED or an equivalent competency.
- Experience in dealing with the general public in various and sometimes difficult situations while maintaining courtesy and diplomacy.
- Ability to work effectively and courteously with people from various cultures and backgrounds, and to exercise courteous professional judgment.
- Ability to communicate effectively, orally and written.
- Must be able to type, alphabetize, and demonstrate proficiency in general business correspondence.
- Able to follow oral and written instructions.
- Knowledge of telephone procedures, of spelling, punctuation, and grammar, of basic arithmetic, and of standard business letter forms.
- Able to operate office machines (computers, calculator, fax, copiers, etc.).
- Able to work within an integrated team setting to facilitate care by providing customer service, following agency workflows, scheduling appointments, and serving as a liaison between clients and providers.
- Secretary / Receptionist: 1 year experience (Required).
Company overview
Lighthouse Behavioral Wellness Centers is a specialized healthcare provider focused on delivering comprehensive mental health and behavioral wellness services. The organization operates as a network of treatment centers dedicated to addressing various mental health conditions, substance use disorders, and behavioral health challenges. Their services typically include outpatient counseling, intensive outpatient programs, partial hospitalization programs, and specialized therapy for individuals and families. As a behavioral health provider, Lighthouse emphasizes evidence-based treatment approaches, personalized care plans, and holistic wellness strategies that integrate psychological, emotional, and social support components. The centers serve diverse populations across multiple locations, providing accessible mental healthcare with a focus on recovery, resilience, and long-term wellness. Their clinical teams typically consist of licensed therapists, psychiatrists, psychologists, and support staff working collaboratively to deliver integrated care that addresses both mental health and co-occurring substance use issues.