Clinic Receptionist

Job Summary

The Clinical Receptionist (PSSII) position assists with the support, organization, and administration of the operations of Clinic-Based services. The Clinical Receptionist produces documents, files, answers phones, and handles scheduling to support the clinical activities of the programs. In addition, they also provide support and assistance to a variety of meetings and workgroups across Journey Mental Health Center. This position reports to the Revenue Cycle Team Leader.

Duties/Responsibilities

• Answer phones: providing information, support, and direction to callers in a culturally competent manner, respecting the values, beliefs, and traditions of consumers.
• Check consumers in by collecting, reviewing, and updating information in an electronic health record (EHR). Support scheduling needs for clinical staff.
• Maintain comfortable environment in waiting area by addressing consumer behaviors and concerns, acquiring other support when necessary.
• Support staff by making copies, maintaining supplies and other office tasks as needed.
• Provide coverage for all program desks as needed.
• Coordinate with Clinical Nursing and Prescribing staff to support needs of Clinic Based programs.

Qualifications: Experience

ESSENTIAL

• Demonstrate superior communication skills including the ability to take accurate messages, communicate calmly, effectively, and courteously with a variety of customers, both orally and in writing.
• Demonstrate characteristics of flexibility, problem solving, multitasking and high attention to detail.
• Ability to work independently as well as part of a larger team.
• Knowledge and understanding of how to work with confidential information.
• Strong commitment to, and comfort working with, individuals recovering from mental health/AODA issues.

PREFERRED

• Experience in providing administrative support or customer service in a clinic setting.
• Bilingual Spanish/English
• Demonstrate strong computer skills including the ability to develop and monitor databases, use e-mail, internet, Word, Excel and other computer apps and programs. Knowledge of/or experience using an Electronic Health Record (EHR).

Physical Requirements

Requires driving, sitting, standing, light lifting, bending, and reaching; and the ability to use and operate standard office equipment, including computer, calculator, phone, printer, cell phone, facsimile, etc.

Working Conditions

May require evening or weekend hours depending on program needs.

Hiring Requirement

All potential candidates will need to successfully pass the Background Information Disclosure (BID) for entity employees and contractors. Wisconsin’s Caregivers Law requires background, and criminal checks are required by the Department of Health Services and Wis. Stat. 50.065(6)(c) and Wis. Admin Code § DHS 12.05(4)