Clinical Trial Associate
QPS, LLC
Summary
Join our global team as a Clinical Trial Associate (CTA) - a key role that ensures clinical trials run smoothly from start to finish. You'll collaborate with project managers, CRAs, sponsors, and vendors to support critical aspects of study operations, from document management and meeting coordination to budget tracking and quality control.
Job description
Project Operations
- Support the global Project Manager to keep studies on schedule and within budget
- Maintain and oversee trackers for timelines, documents, enrollment, and site activity
- Ensure alignment with study plans and stakeholder expectations across teams
Communication & Meeting Coordination
- Schedule and organize team calls and vendor meetings (teleconferences, videoconferences)
- Draft agendas and meeting minutes; follow up on action items and open issues
- Assist with preparations for Investigator Meetings and study start-up communication
Document Management
- Help prepare, distribute, and file study-specific documents and templates
- Ensure timely and accurate filing of essential documents in the Trial Master File (TMF)
- Collaborate with CRAs and sites to maintain updated records across systems
Quality & Compliance
- Participate in internal and external audits and quality reviews
- Monitor documentation for completeness, version control, and regulatory compliance
Finance Support
- Reconcile site and vendor invoices against project documentation
- Assist with vendor payments and support budgeting, RFPs, and forecasting efforts
General Study Support
- Contribute to site selection, initiation, and tracking
- Help prepare tools and materials for site management and visits
- Coordinate CDA and contract processes with legal and vendor partners
Requirements
- Experience in clinical research, CROs, or a related scientific field
- Prior Clinical Trial Associate experience will be prioritized
- Strong organizational and time management skills
- Demonstrated comfort and success juggling multiple priorities
- Clear and professional communication (written and verbal)
- Prior experience scheduling meetings, creating agendas and taking meeting minutes
- Proactive mindset and ability to work independently within global project teams across multiple time zones
- Hands-on experience using Veeva Vault and other clinical tracking and document systems (e.g., TMF, CTMS)
- Strong Microsoft Office skills
- A degree in a life sciences or healthcare-related field is preferred
- Equivalent experience in a clinical research environment will also be considered
Benefits
- 401(k) Matching
- Group Life Insurance
- AD&D Insurance
- Short-term Disability Insurance
- Long-term Disability Insurance
- Bonuses
- Merit increases
- Training opportunities
- Advancement opportunities
Company overview
QPS, LLC (also known as QPS Holdings, LLC) is a leading global contract research organization (CRO) founded in 1995 by Dr. Benjamin M. Chien. Originally established as Quest Pharmaceutical Services to provide high-quality bioanalytical LC-MS/MS contract services, the company has grown from a small bioanalysis shop with three employees to a full-service CRO with over 1,200 employees across the United States, Europe, India, and Asia. QPS specializes in providing GLP/GCP-compliant drug development services spanning discovery, preclinical, and clinical phases. The company offers comprehensive expertise in neuropharmacology, drug metabolism and pharmacokinetics (DMPK), toxicology, bioanalysis, translational medicine, and clinical development. With state-of-the-art facilities worldwide, QPS serves pharmaceutical and biotechnology clients by delivering custom-built research solutions, including specialized services for gene therapy, cell therapy, and biomarker development. The company is recognized for its proven quality standards, technical expertise, flexible approach to research, and commitment to client satisfaction.