Contracts Advisor II

What You'll Do

Own and coordinate the end-to-end contract lifecycle for assigned opportunities, ensuring contracts progress efficiently, compliantly, and with clear stakeholder alignment.

Drive Contract Lifecycle Execution

• Own assigned contracts from intake through execution, serving as the operational lead throughout the contract lifecycle.
• Coordinate contract-related deliverables, approvals, milestones, and stakeholder activities to ensure timely execution.
• Monitor contract progress, proactively identify risks, and remove barriers that could delay execution.
• Maintain accountability for contract momentum, ensuring opportunities continue advancing toward completion.
• Provide consistent visibility into contract status, key risks, open items, and next steps.

Lead Cross-Functional Coordination

• Serve as the primary point of coordination between Commercial, Legal, Procurement, Finance, IT, Customer Success, and other business stakeholders.
• Facilitate meetings, discussions, approvals, and decision-making processes necessary to support contract execution.
• Coordinate communications with customers and external stakeholders when required.
• Build collaborative relationships that accelerate issue resolution and improve stakeholder alignment.
• Influence outcomes and drive progress without direct authority.

Ensure Contract Governance & Compliance

• Promote adherence to approved contract templates, clause libraries, policies, and governance standards.
• Route non-standard terms, contractual exceptions, and deviations to appropriate Legal and leadership resources.
• Ensure all required approvals are obtained, documented, and auditable.
• Maintain complete and accurate contract records throughout the contracting process.
• Support audit readiness and compliance with corporate contracting policies and procedures.

Manage Workflow and Operational Risk

• Monitor contract portfolios for bottlenecks, delays, workflow challenges, and execution risks.
• Escalate issues proactively to minimize impact on timelines and business objectives.
• Manage action items and stakeholder follow-through to maintain deal velocity.
• Support overall contract pipeline health through accurate tracking, reporting, and operational discipline.

Maintain Systems and Data Integrity

• Manage contract documentation, communications, milestones, and data within Agiloft and other approved business systems.
• Ensure contract records are complete, current, and consistently maintained.
• Support reporting needs related to contract execution, cycle times, and operational performance.
• Champion data integrity, process discipline, and system adoption across contract activities.

Contribute to Continuous Improvement

• Identify recurring challenges, process inefficiencies, and opportunities to improve contract lifecycle performance.
• Recommend and support workflow improvements that reduce cycle times and increase operational effectiveness.
• Partner with cross-functional teams to implement best practices and standard operating procedures.
• Support adoption of contract management technologies and process optimization initiatives.

Minimum Qualifications

• 3–7 years of experience in contract administration, contract management, legal operations, procurement, sales operations, deal desk, project coordination, or a related business function.
• Experience coordinating complex workflows involving multiple stakeholders and business functions.
• Experience working with Contract Lifecycle Management (CLM) systems, CRM platforms, or workflow automation tools.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Teams.
• Strong organizational, project management, and prioritization skills.
• Excellent written and verbal communication skills with the ability to interact effectively across all organizational levels.
• Strong analytical and problem-solving abilities with a proactive approach to issue resolution.
• Demonstrated ability to manage multiple priorities while maintaining exceptional attention to detail.
• Ability to maintain accurate documentation, reporting, and compliance records within enterprise systems.

Preferred Qualifications

• Bachelor's degree in Business Administration, Legal Studies, Finance, Operations, Healthcare Administration, or a related field; equivalent experience will also be considered.
• Experience supporting commercial contracts, customer-facing agreements, software/SaaS contracts, healthcare contracts, or procurement agreements.
• Experience working within regulated industries or highly governed business environments.
• Familiarity with contract review processes, governance frameworks, approval workflows, and compliance requirements.
• Experience with Agiloft or similar CLM platforms.
• Experience with Salesforce or comparable CRM systems.
• Experience supporting operational excellence, process improvement, or business transformation initiatives.