Coordinator Supply Chain 1

Job Summary

Functions under the direction of the Sup, Supply Chain Ops I or II. Responsible for daily inventory replenishment for emergency and/or medical surgical units. Serves as a liaison between Supply Chain and end-users. Responsible for the acquisition, storage, and distribution of supplies for a perpetual/periodic inventory. Responsible for shipping, receiving, and delivery of all hospital packages. Ensures supply processes and procedures are compliant with all aspects of Quality and Safety. Assists with product conversions and recalls. Assists with year-end inventories as needed.

Core Responsibilities and Essential Functions

Inventory Management

• Coordinates supply acquisition and distribution process for stock and non-stock supply items.
• Creates, organizes, and manages supply pars including par levels, barcode labeling for requisitioning and product identification.
• Coordinates and submits non-stock to stock item requests via the ACI (Add, Change, Inactivate) process.
• Assists in management and maintenance of par forms in Lawson and Mobile Supply Chain systems.
• Utilizes hand-held bar code scanning for supply management.
• Coordinates product returns, product recalls, and product substitutions including receiving proper credit.
• Engages senior buyer and vendors to investigate delayed, lost, and/or shipments arriving devoid of proper documentation.
• Check stock status/back orders.
• Check expiration dates and rotates stock during replenishment.
• Manages slow moving/obsolete supply items.
• Reports and records mis-picks, over-picks, and shortages to CSC and/or Purchasing.
• Serves as a liaison between clinician and supplier.
• Resolves receipt discrepancies under direction of supervisor.
• Verifies and delivers all incoming supplies to designated end-user locations.
• Performs shipping and receiving activities for facility including all inbound and outbound shipments.
• Receives, handles, transports bone and tissue as well as assists with proper tracking of implants, bone, tissue and other high dollar supplies and medical devices.
• Manages issuing and maintenance of minor equipment.
• Responsible for proper transportation of pharmaceuticals and chemical reagents.
• Demonstrates basic product knowledge.

Quality and Safety

• Manages product recall process within established timelines and procedures.
• Ensures proper handling and removal of expired products.
• Documents expired product removals according to SC Expired Product Policy.
• Adheres to Joint Commission and other relevant regulatory standards.
• Participates in performance improvement initiatives.
• Manages bio-hazardous substances safely and within policies and procedures.
• Maintains supply areas and properly labels supply bins for safety.

Customer Service

• Effectively communicates with customer.
• Friendly and courteous.
• Meets or exceeds customers expectations.
• Anticipates customer needs.
• Serves as a liaison between clinician and supplier.

Financial

• Assists with coordination of product evaluations, standardization and conversions.
• Manages perpetual/periodic inventory and performs cycle-counts to ensure accurate receipts and/or issues of supplies.
• Assists with year-end physical inventory counts satisfying internal audit requests.
• Identifies, recommends and/or removes slow moving or obsolete items to capture savings.
• Manages hospital inbound and outbound freight shipping and expenses.
• Performs regular inventory expiration checks to minimize the possibility of negative monetary impact from expired products.
• Coordinates exchanges and returns of obsolete inventory.
• Maintains optimal supply par levels.
• Performs other duties as assigned.
• Complies with all Wellstar Health System policies, standards of work, and code of conduct.