Corporate Receptionist/HR Assistant
Trividia Health, Inc.
Summary
To greet visitors and answer the main switchboard lines in a professional business manner. To assist departments with the overflow of clerical work that can be completed at the front desk area.
Job description
Essential Duties and Responsibilities
- Greet visitors
- Answer front desk main switchboard lines
- Responsible for all visitors to sign in
- Responsible for assigning visitor badges (per FDA requirement)
- Maintain company's internal telephone directory
- Distributing company birthday card to employees (monthly)
- Maintains Employee Personnel Files
- Assist with payroll tasks as needed
- Assist with scheduling in-house training
- Assist with new hire packets as needed
- Complete SysAid requests for terminations
- Complete Facility Requests for building and/or department needs
- Order Office supplies for department and building
- Prepare and send out termination packets
- Administer Employee Diabetes Supply Request Program and maintain log
- Update and maintain various spreadsheets (i.e. FRM-QSI-18-00 effectiveness of training, benefit eligibility). Send related communication.
- Assist with the Monthly Newsletter
- All other duties as assigned, including but not limited to working in other departments, reassignments, etc.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Requirements
- One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience
- Ability to read and comprehend simple instructions, short correspondence, and memos
- Ability to write simple correspondence
- Ability to effectively present information in one-on-one and small group situations
- Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's
- Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
Company overview
Trividia Health, Inc. is a global medical device company specializing in diabetes management solutions, founded in 1985 and headquartered in Fort Lauderdale, Florida. The company's core mission is to help people with diabetes maintain healthy lifestyles through innovative, cost-effective products. Trividia has established itself as the leading supplier of co-branded blood glucose monitoring systems to major retail pharmacies across North America, including Walgreens, CVS, and Rite Aid, as well as regional and independent pharmacies and mail service providers. With over 30 years of experience, the company develops, manufactures, and markets high-quality diabetes care products under its TRUE brand and various retail store brands. Their product portfolio extends beyond blood glucose monitoring systems to include skincare products specifically designed for people with diabetes. Trividia operates manufacturing facilities in New Hampshire, Florida, and Taiwan, maintaining a global presence while focusing on making diabetes care more accessible and affordable. The company employs 501-1,000 professionals and maintains a privately held structure, emphasizing innovation, quality, and customer-centric solutions in the competitive medical device industry.