Director of Clinical Service Provider Contracting Early Stage

Responsibilities

• Develop sourcing plans for assigned early-stage studies, aligning Service Provider selection and contracting milestones with study startup and program priorities.
• Generate RFIs, RFPs and budget grids/trackers for clinical trials.
• Lead RFI/RFP development with study teams, defining scope, deliverables, responsibilities, timelines, budget assumptions, and evaluation criteria.
• Coordinate proposal reviews, bid comparisons, and bid defense meetings, and assist Clinical Development Management with the Service Provider selection process.
• Evaluate Service Provider capabilities, early-stage oncology experience, capacity, proposed staffing, costs, and delivery risks.
• Document selection recommendations.
• Partner with Clinical Quality Assurance (CQA), Information Sciences (IS) and relevant functions to ensure all selected Service Providers are qualified and IS Security Assessments are conducted before engagement, according to SOPs and business processes.
• Maintain market intel (rates, KPIs), benchmark proposed rates against market data, and recommend sourcing approaches.
• Lead commercial negotiations for Service Provider master service agreements, statements of work, work orders, change orders, and consulting agreements, partnering with Legal on contractual terms and risk.
• Ensure agreements clearly define scope, deliverables, acceptance criteria, pricing, payment milestones, governance, and change control.
• Coordinate required reviews and approvals through execution.
• Build flexibility into agreements for cohort expansion, protocol amendments, enrollment changes, and evolving early-stage study requirements; document assumptions and triggers for scope changes.
• Partner with Clinical Business Operations and Finance to assess proposed costs, payment terms, and change order impacts against approved study budgets.
• Maintain contract status reporting and complete records of approvals, obligations, and amendments.
• Manage renewals, extensions, transitions, and closeout for assigned agreements.
• In partnership with management, contribute to the audits of contract and sourcing records to ensure accuracy and completeness.
• Establish study-level Service Provider governance with Clinical Operations, including meeting cadence, decision rights, performance measures, and escalation pathways.
• Partner with departments to create standardized key indicators (KxIs) per vendor type, including performance, risk, quality, and financial measures.
• Lead Service Provider business reviews to assess contractual delivery, quality, timelines, staffing, and budget adherence.
• Track risks, decisions, and corrective actions with accountable owners.
• Resolve Service Provider scope, performance, and commercial issues with study teams; escalate material risks or decisions beyond delegated authority to functional leadership.
• Coordinate review of disputed charges and out-of-scope requests with Clinical Business Operations and Finance, ensuring resolutions reflect agreed terms and approved changes.
• Capture Service Provider performance trends and lessons learned to inform future sourcing decisions and improve contracting and governance processes.
• Coordinate contracting priorities across Clinical Operations, Biometrics, Data Management, Safety, Regulatory, Quality, Finance, Legal, Procurement, and IT as relevant to each engagement.
• Improve RFI/RFP templates, contracting workflows, and governance tools.
• Mentor contracting colleagues and study teams; manage and develop assigned staff.