Director, Portfolio Funding & Controls

Summary of Responsibilities

Project delivery

• Responsible for project delivery within the portfolio with regards to agreed time, scope, cost, quality, successful outcomes, and project value
• Ensure that projects within portfolio are delivered meeting GxP Quality compliance rules and regulations as it applies to IT projects
• Part ownership of the global budget/P&L for the project portfolio, including top line growth, operating margin, project cost variance, forecasting, expense management, and other business metrics
• Supports a culture of project management excellence whereby project leaders have a deep understanding of their role and responsibility to ensure project success for the business and their clients across the region
• Implements and enables consistent issue escalation and resolution
• Ensures that assigned staff understand and perform consistently according to defined operational, financial, and quality performance and process standards
• Uses established operational, financial, and quality metrics and reporting dashboards to assess resource needs and staff performance for assigned staff
• Supports the development and implementation of consistent project tools, templates and reports that deliver informative performance metrics and other critical information to stakeholders
• Champions operational, financial, and quality delivery - encompassing consistent quality while mitigating risk and assuring patient safety, data integrity and regulatory compliance
• Ensure that Steering Committee is established for all projects in the portfolio and PMs either lead or co-lead the meeting with the business to ensure that leadership is kept appraised of status, upcoming activities, dependencies, risks, and roadblocks
• Develop an understanding of Agile ways of working and Product mindset and assist in moving the organization towards adopting these ways of working

Business Development

• Support the Portfolio Management processes established by leadership
• In collaboration with relevant departments, support presentations for new projects and client business as required
• May take on responsibilities on new project opportunities
• Contribution to business development strategies and helping to identify key winning factors as per the business/client
• Oversight of the project proposal development stage, review of executive summary of the proposal, responsible for final review of the proposal
• Along with Product Leader responsible for oversight of project proposal preparation and execution
• Ensure handover from all projects to Operations
• Helps to drive the PMO methodologies and leading-edge technologies to deliver better solutions in an agile manner to the business/clients
• Supports business/client expectations and satisfaction; identifies, develops, and fosters new and existing business/client relationships at appropriate operational levels with business, clients, strategic partners; and guides teams in delivering to establish/maintain effective business/client relationships
• Acts as an escalation point for the business/client over the core project team and helps the business/client to navigate within the company to get to the right solutions as required
• Perform other duties as assigned by management

Line Management & Talent Development

• Ensures allocated resources are aligned with current and forecasted work in terms of capability, quantity, timing, and efficiency
• Attracts, selects, on-boards, develops, and retains high performing talent; strengthens and deepens talent bench and succession
• Assesses project management competencies for assigned staff to create developmental plans that will increase competencies and close performance gaps
• Provides line management and technical support to assigned project leaders, including training, development, and performance review of assigned staff
• Contributes to development and delivery of portfolio specific & program-specific training
• Ensures the right talent are assigned to the right projects at the right time; ensures that the talent is fully utilized; and ensures project staff assignment is aligned with the staffing plan

Global Project Delivery Leadership

• Helps to define and implement the Global Project Delivery vision and strategy; translates this into key initiatives and priorities; develops and delivers against operating plans & project plans; achieves results in a global, virtual, and complex environment; tracks and measures progress
• Engages with leadership to help drive and implement company-wide and Global Project Delivery initiatives
• Leads by Example in creating a forward-looking culture of ownership and accountability; delegates for development and growth; identifies and sets up high performers for success; is self-aware and a learner
• Occasionally gets involved in functional and enterprise-level work streams and initiatives