Document Imaging Technician
Sanford Health
Summary
Provides department assistance by performing a variety of duties, including scanning, data entry, copying, alphabetic and numeric sorting, retrieving documents and medical records, chart pick-up, and other tasks. Requires ability to use a wide variety of office equipment including copy and fax machines, telephone, and PC.
Job description
Summary
Provides department assistance by performing a variety of duties, including scanning, data entry, copying, alphabetic and numeric sorting, retrieving documents and medical records, chart pick-up, and other tasks. Requires ability to use a wide variety of office equipment including copy and fax machines, telephone, and PC.
Job Description
Utilizes scanning functions to capture images of original documents in the Sanford patient medical record and transfers them to the data management system or Electronic Medical Record (EMR). Accuracy and quality are essential as the EMR becomes the patient's legal medical record for the organization. Utilizes designated database for patient records to index and validate paper-based correspondence, electronic files, or scanned images. Indexes all forms by searching the database for correct document type and assigning patient identifying information. Communicates invalid forms and document types to leadership for inclusion in the database and/or reprinting of the form. Uses the scanning software independently and can perform maintenance to equipment as needed. Uses extensive knowledge of medical record forms and content to perform quality checks on the scanned, indexed and validated documents. Performs quality assurance activities at various workflow intervals to ensure high-quality image capture.
Performs work in a timely manner with high attention to detail and accuracy. Work assignments vary based on workload demands and shift assignment.
In a Health Information Management (HIM) setting: Prepares medical record documentation for scanning. Locates, retrieves and routes records. Uses facility-specific software to determine record locations. Locates medical records for user requests within specified timeframes. Scans or imports images into data management system. Completes STAT fax workflows in a timely manner.
In a Patient Financial Service (PFS) setting: Handles, receives, sorts, and sends mail to the individual who will scan into data management system. Creates mailing labels, affixes labels to mail, and sends mail.
Qualifications
High school diploma or equivalent preferred. Prior experience in healthcare environment and knowledge of medical terminology preferred.
Requirements
- High school diploma or equivalent preferred
- Prior experience in healthcare environment preferred
- Knowledge of medical terminology preferred
- Ability to use office equipment including copy and fax machines, telephone, and PC
- Attention to detail and accuracy
Company overview
Sanford Health is one of the largest integrated healthcare delivery systems in the United States, operating as a nonprofit organization headquartered in Sioux Falls, South Dakota. Founded in 1894, the organization has grown into a comprehensive health system with 44 medical centers, 482 clinics, and more than 200 senior living facilities across 26 states and nine countries. Sanford Health provides a full spectrum of healthcare services including acute care hospitals, specialty clinics, senior care through the Good Samaritan Society, genomic medicine, global clinics, and the Sanford Health Plan insurance program. The system employs over 48,000 healthcare professionals including 1,400 physicians and delivers care through five Centers of Excellence: Cancer, Children's, Heart, Orthopedics/Sports Medicine, and Women's Health. Annually, Sanford Health handles approximately 5.3 million outpatient visits, 84,000 admissions, and 136,000 surgeries. The organization is also actively involved in medical research and education through partnerships with academic institutions, positioning itself as a regional healthcare leader in the Midwest with expanding international presence.