Executive Administrative Assistant
Johnson & Johnson Innovative Medicine
Summary
The Executive Assistant position will report to the Head of Human Resources, Technical Operations & Risk (TO&R) and will work closely with Executive Management within the Technical Operations & Risk and Human Resources functions. This position requires a full understanding of the practices, procedures, and policies of the organization. This person will have regular contact with senior management within and outside of Johnson & Johnson to provide or gather information often of a sensitive and confidential nature. This position will also require support for the Head of HR, Quality & Compliance and the Head of Global Employee Relations, Labor Relations (ERLR).
Job description
Key Responsibilities
- Coordinates the Executive’s planning of trips, events and meetings according to business priorities and proactively adjusts the schedule based on changing business needs.
- Organizes the HR Technical Operations & Risk HR LT schedule Executive meeting management, calendar, travel, expense administration
- Schedule both on-site and off-site meetings
- Think analytically, exercise sound judgment and discretion and work independently
- Proven ability to communicate effectively and articulately with all levels of the organization
- Demonstrate flexibility and the ability to independently manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the office requires
- Arrange domestic and international travel arrangements/itineraries
- Prepares and maintains documents of a highly confidential and sensitive nature
- Leverage AI technology to optimize workflow, schedule management, and communication
Qualifications
- A minimum of a High School diploma is required.
- An Associate's degree or higher and/or CPS is preferred.
- A minimum of six (6) years of experience in Executive level support is required.
- Previous administrative experience supporting a head of major corporate function preferred.
- Previous experience supporting a Human Resources function highly desired.
- A demonstrated ability to maintain highly confidential information is required.
- Ability to think analytically, exercise sound judgment and discretion is required.
- Energetic and enthusiastic customer focus is required.
- Must be a self-starter, possess strong organizational skills and be detail oriented.
- Experience in a complex, global fast changing organization preferred.
This role will be located in New Brunswick, NJ and may require up to 5% travel. This position is overtime eligible.
Requirements
- A minimum of a High School diploma is required.
- An Associate's degree or higher and/or CPS is preferred.
- A minimum of six (6) years of experience in Executive level support is required.
- Previous administrative experience supporting a head of major corporate function preferred.
- Previous experience supporting a Human Resources function highly desired.
- A demonstrated ability to maintain highly confidential information is required.
- Ability to think analytically, exercise sound judgment and discretion is required.
- Energetic and enthusiastic customer focus is required.
- Must be a self-starter, possess strong organizational skills and be detail oriented.
- Experience in a complex, global fast changing organization preferred.
Benefits
- Pension plan
- 401(k) savings plan
- Vacation
- Sick time
- Holiday pay
- Floating holidays
- Parental leave
- Bereavement leave
- Caregiver leave
- Volunteer leave
- Military spouse time-off
Company overview
Johnson & Johnson Innovative Medicine is the pharmaceutical division of Johnson & Johnson, leading the way in medical innovation with a relentless focus on bringing transformational treatments to patients worldwide. The company applies rigorous science and compassion to address the most complex diseases of our time, developing groundbreaking medicines across key therapeutic areas including oncology, immunology, neuroscience, and cardiopulmonary medicine. With deep expertise and global reach, Johnson & Johnson Innovative Medicine reimagines how devastating diseases are treated and cured, delivering hope and better care for millions of patients and their families. The organization pioneers the path from laboratory research to clinical application, championing patients every step of the way while maintaining an unwavering commitment to scientific excellence and patient-centered innovation.