Executive Administrative Assistant (Onsite: Sunnyvale, CA)
Danaher Corporation
Summary
The Executive Administrative Assistant is responsible for providing dedicated support to executive leaders and operates with a high degree of autonomy, discretion, and judgment. The Executive Administrative Assistant is expected to anticipate business needs, manage competing priorities, and coordinate activities across senior leadership teams and multiple functions.
Job description
This position reports to the VP of Digital Transformation and IT and will also support IDT General Counsel and the Chief Commercial Officer. The role is part of the Executive Administration team located in Sunnyvale, CA and will be an on-site role.
In this role, you will have the opportunity to:
- Provide comprehensive executive support by managing complex calendars, coordinating meetings across multiple time zones, preparing executives for key interactions, and serving as a primary point of contact for leadership activities and events.
- Coordinate domestic and international travel, process and reconcile expenses, monitor administrative expenditures, and ensure compliance with company policies and reporting requirements.
- Lead logistics and operational support for executive visits, leadership meetings, town halls, customer engagements, and special events, including facilities, technology, catering, visitor management, and related services to deliver a seamless and confidential experience.
The essential requirements of the job include:
- High school diploma or equivalent required
- Minimum of 6+ years of executive administrative support experience supporting senior leaders in a complex corporate environment.
- Demonstrated experience managing executive calendars, travel coordination, expense reporting, and meeting logistics utilizing Microsoft Office 365 applications and related business systems
Travel, Motor Vehicle Record & Physical/Environment Requirements:
- Ability to travel occasionally (up to 10%) in support of executive meetings, leadership events, or business needs.
- Ability to work in an office environment and move between meeting locations as required.
- Ability to lift or carry materials associated with meeting or event setup as needed.
It would be a plus if you also possess previous experience in:
- Supporting senior executives in a global, matrixed corporate environment.
- Coordinating executive travel, leadership meetings, onsite events, and cross-functional business activities.
- Utilizing enterprise systems such as Concur, Workday, SAP, Microsoft 365, Teams, and SharePoint to support executive operations.
Requirements
- High school diploma or equivalent required
- Minimum of 6+ years of executive administrative support experience supporting senior leaders in a complex corporate environment
- Demonstrated experience managing executive calendars, travel coordination, expense reporting, and meeting logistics utilizing Microsoft Office 365 applications and related business systems
- Ability to travel occasionally (up to 10%)
- Ability to work in an office environment and move between meeting locations as required
- Ability to lift or carry materials associated with meeting or event setup as needed
Benefits
- Paid time off
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k)
- Bonus/incentive pay
Company overview
Danaher Corporation is a leading global science and technology innovator headquartered in Washington, D.C., specializing in biotechnology, life sciences, and diagnostics. Founded in 1984 by brothers Steven and Mitchell Rales, the company has evolved from its origins as a manufacturing conglomerate into a premier healthcare technology organization with approximately 63,000 employees worldwide. Danaher operates through three core divisions: biotechnology (28% of revenues), which develops products for therapeutic development; life sciences (31% of revenues), focused on disease identification, new therapies, and drug testing/manufacturing; and diagnostics (41% of revenues), providing instruments, consumables, and software for disease diagnosis. The company's portfolio includes renowned brands such as Beckman Coulter, Cytiva, Pall Corporation, Cepheid, Leica Microsystems, and Abcam, serving pharmaceutical companies, biotechnology firms, healthcare providers, and research institutions globally. Danaher is distinguished by its Danaher Business System (DBS), a continuous improvement methodology that drives innovation and operational excellence. With 2024 revenues of $23.9 billion, the company ranks 180th on the Fortune 500 and plays a critical role in advancing scientific research, improving diagnostic capabilities, and accelerating the development of life-saving therapies.