Executive Administrative Assistant (Onsite: Waltham, MA)
Danaher Corporation
Summary
The Executive Administrative Assistant is responsible for providing dedicated support to executive leaders and operates with a high degree of autonomy, discretion, and judgment. The Executive Administrative Assistant is expected to anticipate business needs, manage competing priorities, and coordinate activities across senior leadership teams and multiple functions.
Job description
This position reports directly to the Chief Financial Officer and provides support to the VP of Strategy. As part of the Executive Administration team, the role is based in Waltham, MA and requires on-site presence.
In this role, you will have the opportunity to:
- Manage executive calendars and complex meeting schedules across multiple time zones, ensuring alignment with business priorities, resolving conflicts, and preparing executives for key interactions.
- Coordinate domestic and international travel, process and reconcile expenses, and ensure compliance with company travel, reporting, and budget policies.
- Serve as the primary coordinator for executive support activities, including leadership meetings, onsite visits, customer engagements, town halls, and special events, while managing logistics, facilities, technology, and visitor support.
The essential requirements of the job include:
- High school diploma or equivalent required
- Minimum of 6+ years of executive administrative support experience supporting senior leaders in a complex corporate environment.
- Demonstrated experience managing executive calendars, travel coordination, expense reporting, and meeting logistics utilizing Microsoft Office 365 applications and related business systems
Travel, Motor Vehicle Record & Physical/Environment Requirements:
- Ability to travel occasionally (up to 10%) in support of executive meetings, leadership events, or business needs.
- Ability to work in an office environment and move between meeting locations as required.
- Ability to lift or carry materials associated with meeting or event setup as needed.
It would be a plus if you also possess previous experience in:
- Supporting senior executives in a global, matrixed corporate environment.
- Coordinating executive travel, leadership meetings, onsite events, and cross-functional business activities.
- Utilizing enterprise systems such as Concur, Workday, SAP, Microsoft 365, Teams, and SharePoint to support executive operations.
Requirements
- High school diploma or equivalent required
- Minimum of 6+ years of executive administrative support experience supporting senior leaders in a complex corporate environment
- Demonstrated experience managing executive calendars, travel coordination, expense reporting, and meeting logistics utilizing Microsoft Office 365 applications and related business systems
- Ability to travel occasionally (up to 10%)
- Ability to work in an office environment and move between meeting locations as required
- Ability to lift or carry materials associated with meeting or event setup as needed
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- 401(k)
- Paid time off
- Bonus/incentive pay
Company overview
Danaher Corporation is a leading global science and technology innovator headquartered in Washington, D.C., specializing in biotechnology, life sciences, and diagnostics. Founded in 1984 by brothers Steven and Mitchell Rales, the company has evolved from its origins as a manufacturing conglomerate into a premier healthcare technology organization with approximately 63,000 employees worldwide. Danaher operates through three core divisions: biotechnology (28% of revenues), which develops products for therapeutic development; life sciences (31% of revenues), focused on disease identification, new therapies, and drug testing/manufacturing; and diagnostics (41% of revenues), providing instruments, consumables, and software for disease diagnosis. The company's portfolio includes renowned brands such as Beckman Coulter, Cytiva, Pall Corporation, Cepheid, Leica Microsystems, and Abcam, serving pharmaceutical companies, biotechnology firms, healthcare providers, and research institutions globally. Danaher is distinguished by its Danaher Business System (DBS), a continuous improvement methodology that drives innovation and operational excellence. With 2024 revenues of $23.9 billion, the company ranks 180th on the Fortune 500 and plays a critical role in advancing scientific research, improving diagnostic capabilities, and accelerating the development of life-saving therapies.