Executive Administrative Assistant

Summary

As the Executive Administrative Assistant supporting the Vice President of Commercial Excellence and their Leadership Team, you will serve as a trusted administrative partner, providing proactive, organized, and detail-oriented support that enables effective leadership and business operations. In this role, you will manage complex calendars, travel, meetings, departmental budgets, communications, and special projects while exercising independent judgment and handling confidential information with discretion. You will collaborate across teams, anticipate evolving priorities, and help facilitate the planning and execution of key departmental programs and initiatives.

What You Will Do

• Serve as a trusted administrative partner to the Vice President of Commercial Excellence and their Leadership Team, providing proactive, high-quality support that enables leadership effectiveness and timely execution of business priorities.
• Independently manage complex executive calendars, domestic and international travel arrangements, expense reporting, meeting schedules, correspondence, and day-to-day administrative priorities with sound judgment, accuracy, and discretion.
• Coordinate leadership meetings, team meetings, teleconferences, webcasts, and other business forums, including scheduling, logistics, agendas, presentations, materials, stakeholder coordination, and follow-up.
• Support departmental budget administration, including preparing invoices and expense reports for approval, reviewing and reconciling financial records, tracking expenses, and maintaining accurate budget-related documentation.
• Gather, compile, analyze, and organize departmental metrics, reports, presentations, communications, and other business materials, ensuring accuracy, clarity, confidentiality, and alignment with company standards.
• Maintain departmental calendars, distribution lists, shared resources, records, correspondence, and communication channels to support organized operations and timely information flow.
• Build effective relationships and communicate professionally with senior leaders, employees, cross-functional partners, customers, and external contacts, coordinating requests, resolving administrative issues, and supporting effective collaboration across the organization.
• Facilitate and support departmental programs, special projects, process improvements, and evolving business initiatives, demonstrating ownership, resourcefulness, independent judgment, and timely follow-through while providing backup administrative support to other executives as needed.

What You Need

Required:

• High School Diploma or Equivalent
• 5+ years’ relevant experience supporting Senior Leadership in a similar capacity
• Proficiency with Microsoft Office programs

Preferred:

• Associate or bachelor’s Degree