Executive Assistant / Admin Project Management
UHS
Summary
The Executive Assistant provides comprehensive administrative support while collaborating with administrative officers and their assistants to ensure seamless operations. This role manages special assignments and projects, supports organizational performance improvement initiatives, and serves as a key coordinator for executive priorities to enhance operational efficiency and organizational effectiveness.
Job description
Position Summary
The Executive Assistant provides comprehensive administrative support while collaborating with administrative officers and their assistants to ensure seamless operations. This role manages special assignments and projects, supports organizational performance improvement initiatives, and serves as a key coordinator for executive priorities to enhance operational efficiency and organizational effectiveness.
Job Duties/Responsibilities
- Completes all duties with little or no supervision.
- Provides administrative support to executive leaders and administrative departments as assigned.
- Maintains executive calendars, schedules appointments, coordinates meetings, and manages competing priorities.
- Coordinates meeting logistics and conference room scheduling.
- Arranges executive travel and tracks reimbursements.
- Serves as a liaison between executives, leaders, vendors and stakeholders.
- Handles correspondence, reports, presentations and executive communications.
- Performs special projects supporting organizational goals.
- Provides administrative project management support including planning, milestone tracking and status reporting.
- Monitors project progress and follows up on deliverables.
- Maintains dashboards and executive reports.
- Participates in LEAN and process optimization initiatives.
- Assists in identifying workflow inefficiencies; promotes continuous improvement principles.
- Tracks performance improvement initiatives and progress.
- Assists with data analysis, graphs and presentations.
- Perform other duties as assigned.
Qualifications
Education, Training, Experience and Licenses/Registrations Required: High school diploma or equivalent required. Associate or bachelor's degree strongly preferred. 3-5 years' experience supporting executive level leadership preferred. Demonstrated experience supporting and coordinating complex projects in healthcare or business environments is strongly preferred.
Knowledge, Skills, and Abilities
- Knowledge of executive administrative support practices, office operations, and records management.
- Knowledge of project coordination process improvement, and/or LEAN principles.
- Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines.
- Excellent written, verbal, interpersonal, and customer services communication skills.
- Strong analytical, problem-solving, and attention-to-detail.
- Ability to prepare reports, presentations, dashboards, meeting materials, and executive communications.
- Ability to maintain confidentiality and exercise judgment in handling sensitive information.
- Ability to work independently, anticipate needs, and proactively resolve issues.
- Ability to collaborate effectively with executives, physicians, leaders, staff, vendors, and external stakeholders.
- Ability to facilitate cross-functional projects and support organizational performance improvement initiatives.
- Ability to adapt to changing priorities in a fast-paced healthcare environment.
Requirements
- High school diploma or equivalent required
- Associate or bachelor's degree strongly preferred
- 3-5 years' experience supporting executive level leadership preferred
- Demonstrated experience supporting and coordinating complex projects in healthcare or business environments is strongly preferred
- Knowledge of executive administrative support practices, office operations, and records management
- Knowledge of project coordination process improvement, and/or LEAN principles
- Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams
- Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines
- Excellent written, verbal, interpersonal, and customer services communication skills
- Strong analytical, problem-solving, and attention-to-detail
- Ability to prepare reports, presentations, dashboards, meeting materials, and executive communications
- Ability to maintain confidentiality and exercise judgment in handling sensitive information
- Ability to work independently, anticipate needs, and proactively resolve issues
- Ability to collaborate effectively with executives, physicians, leaders, staff, vendors, and external stakeholders
- Ability to facilitate cross-functional projects and support organizational performance improvement initiatives
- Ability to adapt to changing priorities in a fast-paced healthcare environment
Benefits
- Competitive Compensation
- Paid Time Off
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Prescription Drug Plans
- 401(k) with company match
- Discounted stock plan
- SoFi Student Loan Refinancing Program
- Tuition savings
- Pet Insurance
Company overview
Universal Health Services, Inc. (UHS) is one of the nation's largest and most respected providers of hospital and healthcare services, operating as a Fortune 300 corporation headquartered in King of Prussia, Pennsylvania. Founded in 1979, UHS has grown into a major healthcare enterprise with approximately 99,000 employees and annual revenues exceeding $14 billion. The company operates through its subsidiaries, managing 29 acute care hospitals, 331 behavioral health facilities, and 60 outpatient and other facilities across 39 U.S. states, Washington D.C., Puerto Rico, and the United Kingdom. UHS provides comprehensive healthcare services including acute care, behavioral health treatment, cancer centers, and ambulatory surgical centers. The company's strategy focuses on building or acquiring high-quality hospitals in rapidly growing markets and investing in advanced medical equipment and skilled personnel to become the leading healthcare provider in each community it serves. UHS is publicly traded on the New York Stock Exchange (NYSE: UHS) and has established a strong reputation for delivering compassionate, high-quality care while maintaining financial stability and operational excellence.